Administrative Officer 01D25

The role of an Administrative Officer is crucial within any organization as they are responsible for overseeing the daily administrative operations and ensuring that business activities run efficiently and effectively. This position involves a variety of tasks, from managing office processes and maintaining effective communication across departments to handling documentation and assisting in planning company events. As an Administrative Officer, you play a pivotal role in streamlining office operations by implementing policies, coordinating workflows, and acting as a point of contact for internal and external stakeholders. Your ability to manage conflicting priorities, solve problems, and support senior management and staff is vital to maintaining a productive and cohesive work environment. The ideal candidate should have excellent organizational and multitasking skills, a keen attention to detail, and the ability to work independently and take initiative within a fast-paced setting.

Responsibilities

• Maintain and oversee efficient office operations and administrative functions daily.
• Coordinate and organize office activities to ensure optimum productivity and efficiency.
• Manage files, records, and documentation, ensuring their accuracy and confidentiality.
• Assist in planning, organizing, and executing corporate meetings and events.
• Act as a liaison between management and staff, facilitating effective communication.
• Help in budget monitoring and manage office expenditures, ensuring cost efficiency.
• Implement policies and procedures to streamline office workflows and operations.
• Provide administrative support to senior management and assist in project management.
• Handle correspondence, including emails and phone calls, in a timely manner.
• Conduct research and compile data to support managerial decisions and strategies.
• Maintain a positive work environment by addressing employee inquiries and concerns.
• Ensure the office is stocked with necessary supplies and manage inventory levels.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of 3 years of experience in an administrative or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Excellent organizational, multitasking, and time-management skills are mandatory.
• Strong verbal and written communication skills with an eye for detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience in problem-solving and conflict resolution to enhance team productivity.