Administrative cum Personal Assistant

Job Title: Administrative cum Personal Assistant

Location: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.E

Reports To: Director

Job Type: Full-Time

About the Company:

Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.

Job Summary:

We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.

Key Responsibilities:

1. Office & Administrative Support

Manage daily office activities to ensure operational efficiency.

Oversee office supplies, vendor coordination, logistics, and facility upkeep.

Maintain structured filing systems – both physical and digital.

Monitor and track deadlines, office tasks, projects, and follow-ups.

2. Director Support

Manage the Director’s calendar, schedule appointments, and coordinate meetings.

Prepare meeting agendas, take minutes, and track action items.

Arrange professional travel, including flights, hotels, and itineraries.

Draft, edit, and manage internal documents, memos, presentations, and reports.

Filter and prioritize emails, calls, and messages for the Director.

Ensure timely completion of tasks, projects, and reminders.

3. Communication & Liaison

Serve as a key point of contact between the Director and internal/external stakeholders.

Manage confidential communication with utmost discretion.

Represent the Director professionally in communications and interactions.

Assist with occasional personal errands and confidential non-work requests.

Qualifications:

Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.

Strong command of English (written and verbal); Arabic is an advantage.

Proficient in Microsoft Office Suite and digital office tools.

Excellent organizational and time management skills.

Ability to handle sensitive and confidential information professionally.

Experience in a startup environment or financial services industry preferred.

Job Type: Full-time