Administrative Coordinator 28N25

An Administrative Coordinator plays a vital role in managing and streamlining organizational operations. They provide essential support to the administration team, ensuring that tasks are executed efficiently and deadlines are met. The individual in this role will be responsible for coordinating a variety of administrative tasks, from managing schedules and emails to overseeing office operations and ensuring effective communication within departments. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Additionally, strong communication skills are crucial as you will interact with staff, vendors, and clients regularly. If you are proactive, able to work independently, and enjoy creating order and efficiency, this position is an excellent opportunity to join and support a dynamic team.

Responsibilities

• Coordinate and manage schedules, meetings, and appointments for the administration team.
• Oversee office operations and ensure efficient workflow and communications.
• Handle incoming correspondence, emails, and phone calls promptly and professionally.
• Maintain and update company databases, records, and contact lists accurately.
• Assist in organizing company events, meetings, and training sessions as required.
• Prepare and distribute communications such as memos, emails, and reports.
• Ensure office supplies are stocked and place orders when necessary.
• Support the preparation of presentations, documents, and other administrative tasks.
• Coordinate travel arrangements and itineraries for staff and management.
• Implement office policies and procedures, ensuring compliance and efficiency.
• Liaise with vendors and service providers to ensure timely provision of services.
• Collaborate with team members to improve administrative processes and systems.

Requirements

• Bachelor’s degree in Business Administration, Management, or relevant field preferred.
• Proven experience as an Administrative Coordinator or in a similar role.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite and other productivity software.
• Ability to work independently, prioritize tasks, and meet deadlines efficiently.
• Demonstrated ability to maintain confidentiality and handle sensitive information.