Administrative Coordinator (225-916)

The Administrative Coordinator plays a critical role in ensuring the smooth and efficient operation of office functions. This position requires a detail-oriented individual with exceptional organizational and communication skills. The Administrative Coordinator will act as a key point of contact for internal and external stakeholders, providing comprehensive support in managing calendars, coordinating meetings, and handling correspondence. Additionally, this role involves maintaining and updating records, preparing reports, and assisting in the execution of various office tasks. The right candidate will be adept at multitasking and prioritizing tasks, while maintaining a high level of accuracy and confidentiality. The Administrative Coordinator must be proactive, resourceful, and possess the ability to anticipate the needs of senior management and the team.

Responsibilities

• Coordinate and manage schedules, appointments, and meetings for multiple executives.
• Prepare, edit, and distribute internal and external correspondence and documents.
• Organize and maintain electronic and paper files to ensure efficient recordkeeping.
• Assist in the planning and execution of events, meetings, and conferences.
• Serve as the primary point of contact for office-related inquiries and requests.
• Monitor and order office supplies to ensure the efficient operation of the office.
• Generate, compile, and report on departmental and organizational data as required.
• Assist in budget tracking and management, ensuring adherence to financial guidelines.
• Provide administrative support to cross-functional teams and special projects.
• Ensure confidentiality of sensitive information and adhere to data protection protocols.
• Facilitate communication between departments to enhance workflow efficiency.
• Support the development and implementation of new administrative systems and processes.

Requirements

• Bachelor’s degree in Business Administration or a related field required.
• Proven experience in an administrative or clerical role for a minimum of 3 years.
• Demonstrated ability to manage complex schedules and multitask effectively.
• Excellent written and verbal communication skills are mandatory.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Outstanding organizational skills and strong attention to detail are essential.
• Ability to work independently and be proactive in a fast-paced environment.
• Experience handling confidential information with discretion and integrity.