Administrative Coordinator (225-1001)

An Administrative Coordinator plays a crucial role in ensuring the smooth functioning of an organization by handling a variety of administrative and clerical tasks. This position is vital for the daily operational efficiency of offices. Typically, an Administrative Coordinator is responsible for organizing and supervising office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. They provide administrative support to executives or management and often act as the point of contact for employees, clients, and stakeholders. Their job involves juggling multiple tasks, from managing schedules to coordinating meetings, maintaining records, and handling correspondence. Candidates for this role should have strong communication skills, an eye for detail, and the ability to multitask and prioritize in a fast-paced work environment.

Responsibilities

• Coordinate and manage daily administrative tasks and office operations efficiently.
• Maintain organized filing systems for essential documents and correspondence.
• Schedule meetings, appointments, and coordinate corporate events or functions.
• Serve as a point of contact for internal and external clients and stakeholders.
• Support executives by managing schedules, arranging travel, and preparing reports.
• Handle incoming and outgoing communications, including phone calls and emails.
• Prepare and process invoices, reports, memos, letters, and other documents.
• Ensure office supplies are available and manage inventory effectively.
• Assist in the preparation and distribution of meeting agendas and minutes.
• Perform research to gather data and compile reports as required by management.
• Oversee maintenance and operation of office equipment and facilities.
• Ensure compliance with company policies and procedures in administrative tasks.

Requirements

• Bachelor's degree in business administration or a related field preferred.
• Minimum of two years experience in an administrative or clerical role.
• Excellent written and verbal communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and attention to detail in all tasks.