Administrative Coordinator 10N25

An Administrative Coordinator is pivotal in ensuring the smooth running of office operations and administrative functions within an organization. This role involves working closely with various departments to facilitate communication and support in achieving business objectives. The Administrative Coordinator is responsible for managing schedules, coordinating meetings, organizing office activities, and providing an array of administrative tasks. A keen eye for detail and strong organizational skills are critical for this role, as it often involves multitasking and handling numerous requests simultaneously. If you are someone who thrives in a dynamic environment and excels at managing administrative processes efficiently, you may find this position rewarding.

Responsibilities

• Oversee daily office operations to ensure a seamless workflow and efficiency.
• Coordinate schedules, meetings, and travel arrangements for executive management.
• Maintain a comprehensive filing system to organize both digital and paper documents.
• Act as a point of contact for internal and external communication, ensuring clarity and efficiency.
• Prepare and distribute meeting agendas, minutes, and various other documents as required.
• Support project management efforts by coordinating materials, meetings, and follow-up activities.
• Handle confidential information discreetly, ensuring the security and privacy of sensitive documents.
• Assist in budget preparations, track expenditures, and reconcile invoices in a timely manner.
• Foster a positive office culture by organizing team-building events and employee recognition activities.
• Ensure office supplies are stocked, and place orders as necessary to avoid shortages.
• Implement office policies and procedures, ensuring all staff adhere to established guidelines.
• Work closely with HR to support recruitment, onboarding, and employee record management processes.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of three years of experience in an administrative role within a corporate environment.
• Excellent organizational skills, with the ability to manage multiple tasks concurrently.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills to interact effectively with different stakeholders.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Demonstrated ability to work independently and collaboratively in a team environment.
• Attention to detail and a proactive approach to identifying and solving problems.