Administrative Coordinator 09F25

An Administrative Coordinator is a pivotal role within any organization, responsible for providing comprehensive administrative support to ensure efficient operation and coordination of various departments. This position requires a highly organized individual who can manage multiple tasks simultaneously and prioritize effectively. An Administrative Coordinator serves as a key resource in upholding the smooth functioning of daily office activities, direct communication with staff and stakeholders, and the implementation of organizational processes and policies. The person in this position should possess excellent communication and interpersonal skills, the ability to work both independently and collaboratively, and a keen attention to detail. Furthermore, proficiency in utilizing office software and tools is essential to maintain records, schedules, and facilitate smooth organizational workflow.

Responsibilities

• Coordinate and oversee daily office operations to ensure productivity and efficiency.
• Manage appointment schedules, meetings, and conference calls for team members and executives.
• Prepare and distribute reports, presentations, and correspondence with accuracy and timeliness.
• Handle internal and external communication effectively to maintain good organizational relations.
• Maintain and organize office files, records, and documentation for ease of access and retrieval.
• Assist in the creation and implementation of office processes and procedures for better workflow.
• Provide administrative support to executives and department heads as needed.
• Monitor inventory of office supplies and place orders as necessary to avoid shortages.
• Coordinate and assist with the planning and execution of company events and meetings.
• Assist in the preparation and management of budgets, expense reports, and financial records.
• Resolve administrative problems by identifying issues and providing practical solutions swiftly.
• Assist with special projects and assignments as directed by management to support team goals.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience in an administrative role offering organizational support.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills for clear, professional interactions.
• Ability to manage multiple tasks with exceptional organization and time management skills.
• High level of attention to detail to ensure accuracy in all tasks performed.
• Ability to work both independently with minimal supervision and collaboratively with a team.