Administrative Coordinator 06F25

The Administrative Coordinator is a pivotal role responsible for providing essential support to senior management and driving the efficiency of administrative operations within the organization. This position requires a detail-oriented and proactive individual capable of juggling multiple priorities simultaneously. The Administrative Coordinator will manage schedules, prepare important documentation, organize company events, and ensure compliance with internal policies. They serve as a crucial link between departments, facilitating communication and ensuring that operations run smoothly. The ideal candidate will possess excellent organizational, communication, and problem-solving skills. This role offers an opportunity to work in a dynamic environment where every day presents new challenges and learning opportunities.

Responsibilities

• Coordinate and manage daily administrative tasks to support business operations effectively.
• Prepare and distribute internal and external communications, including memos and minutes.
• Develop and maintain a comprehensive filing system for records and documentation.
• Schedule and organize departmental meetings, ensuring all resources and materials are available.
• Assist with preparing budget reports, tracking expenditures, and maintaining financial records.
• Liaise with other departments to ensure smooth communication and operational efficiency.
• Conduct research and compile data to assist management in decision-making processes.
• Oversee and organize office events, meetings, and luncheons for staff and clients.
• Manage travel arrangements and itineraries for team members as required.
• Ensure the adherence to company policies and procedures by all staff members.
• Monitor office supplies and handle inventory management to prevent shortages.
• Provide support to management in completing complex reports and presentations.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as an administrative coordinator or similar support role.
• Proficiency in MS Office, including Word, Excel, and PowerPoint, is essential.
• Exceptional organizational and multitasking abilities to manage a variety of tasks.
• Strong communication skills, both written and verbal, for effective collaboration.
• Detail-oriented mindset with the ability to work independently and prioritize workloads.
• Familiarity with office management procedures and basic accounting principles.