Administrative Coordinator 05J26

The Administrative Coordinator role is instrumental in ensuring the smooth operation of office activities. Tasked with supporting the management team and departments, you will perform a variety of administrative functions that ensure the seamless execution of day-to-day tasks. From maintaining organized records and handling correspondence to coordinating meetings and events, the role demands a detail-oriented individual proficient in multitasking and time management. You will be a crucial point of contact for internal and external queries, requiring excellent communication and relationship-building skills. Ideal candidates should be proactive, resourceful, and capable of working independently or with a team, fostering an efficient and effective work environment.

Responsibilities

• Coordinate and execute day-to-day administrative tasks and office operations.
• Maintain organized paper and electronic filing systems for record-keeping purposes.
• Schedule, organize, and coordinate meetings, appointments, and travel arrangements.
• Assist in preparation and management of departmental budgets and expenditures.
• Serve as the primary point of contact for internal and external stakeholders.
• Prepare and edit correspondence, reports, memos, and emails as necessary.
• Support department managers with project tasks and operational duties.
• Conduct research and compile data for reports and presentations as needed.
• Facilitate communication between departments and handle information flow diligently.
• Manage office supplies inventory, placing orders and verifying receipts as necessary.
• Ensure compliance with company policies and procedures in all administrative actions.
• Provide training and support to new or junior administrative staff as needed.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 3 years of experience in an administrative support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills required.
• Demonstrated ability to manage multiple tasks and adhere to deadlines.
• Strong organizational skills with a keen attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.