Administrative Associate 07D25

An Administrative Associate plays a pivotal role in ensuring the smooth functioning of a business by supporting various office tasks. As the backbone of any organization, this role involves managing and executing a wide range of administrative and clerical duties. Administrative Associates serve as the primary point of contact for internal and external matters, facilitating communication and information flow. They help streamline operations by organizing schedules, maintaining records, and providing general support to visitors and staff. They are detail-oriented professionals adept at problem-solving and maintaining an efficient work environment. If you enjoy multitasking, possess strong organizational skills, and thrive in a dynamic workplace, this role would be an excellent fit for you.

Responsibilities

• Manage and organize office operations, including scheduling and correspondence handling.
• Maintain and update office records, ensuring accuracy and confidentiality at all times.
• Coordinate meetings and appointments, including room bookings and agenda preparations.
• Serve as the first point of contact for visitors and external communications.
• Assist in creating and formatting presentations, reports, and documentation as required.
• Provide administrative support to senior management and teams as necessary.
• Monitor and manage office supplies inventory, placing orders as needed.
• Organize and facilitate meetings, conferences, and company-wide events.
• Ensure the office environment is tidy, organized, and conducive to work.
• Assist in onboarding new employees by preparing necessary documentation.
• Process incoming and outgoing mail, including courier deliveries and pickups.
• Conduct research and compile information for internal projects and reports.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience in an administrative role within a corporate setting.
• Excellent organizational and time-management skills with attention to detail.
• Strong communication skills, both written and verbal, are essential.
• Proficiency in office software, including MS Office Suite and scheduling tools.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High degree of integrity and confidentiality handling sensitive information diligently.