Administrative Assistant

Job ID: 206372

Required Travel : Minimal

Managerial - No

Location: :United Arab Emirates-Dubai (Amdocs Site)

Who are we?

Amdocs helps those who build the future to make it amazing. With our market-leading portfolio of software products and services, we unlock our customers’ innovative potential, empowering them to provide next-generation communication and media experiences for both the individual end user and enterprise customers. Our employees around the globe are here to accelerate service providers’ migration to the cloud, enable them to differentiate in the 5G era, and digitalize and automate their operations. Listed on the NASDAQ Global Select Market, Amdocs had revenue of $5.00 billion in fiscal 2024. For more information, visit www.amdocs.com

At Amdocs, our mission is to empower our employees to Live Amazing, Do Amazing every day. We believe in creating a workplace where you not only excel professionally but also thrive personally. Through our culture of making a real impact, fostering growth, embracing flexibility, and building connections, we enable them to live meaningful lives while making a difference in the world.

In one sentence

The Facilities Administrative Assistant manages and coordinates the department/domains diverse operations, ensuring daily operations align with vital resources and tools. Ensures that operational directives are carried out in full and to completion, and assures that the schedules, meetings, and goals work in harmony towards customer happiness. Tracks and maintains the performance of vendors / external parties to uphold company interests.

What will your job look like?

• Provide Site management with administrative support.
• Employee onboarding where needed.
• Serve as the first point of contact for site-related operational matters.
• Familiarity with company procedures and structure.
• Receive and distribute incoming mail/post and packages.
• Assist with office and facilities management tasks, including ordering refreshments, office supplies, couriers, coordinating repairs and maintenance (when needed), and liaising with vendors and building management.
• Act as Security/EHS/BCP coordinator for the site and entities in Dubai.
• Ensure the UAE payment process is done on time.
  
  

• B.Sc. in Business Administration/Secretarial or Vocational training certificate in office administration or similar
• Former experience in operations/facilities
• Proven experience in customer service
• Fluent in English in speech and writing is mandatory
• Good knowledge of MS Office
  
  

• Small, intimate team atmosphere in an international work environment.
• You will have the responsibility to manage and coordinate the diverse operations of the departments.
• You will supervise the work activities of a department/supervise and monitor vendors as per Amdocs guidelines.
• You will work with relevant partners to supervise and update the relevant systems and business operations policies.
• We are giving the opportunity to work with the industry’s most sophisticated testing technologies and help customers shift into the new testing realities of the digital world!