Administrative Assistant Finance Department Union Of Orthodox Synagogues UOS Cape

Part-time, Permanent, Work

Cape Town, Gardens

Posted 7 months ago

About The Organisation And The Role

The UOS is the representative body for the Orthodox Jewish community in South Africa and plays a vital role in managing communal, religious, and administrative functions. The Finance Department is seeking a reliable and detail-oriented Administrative Assistant to support the team in a half-day capacity.

This is a vital back-office role suited to someone with excellent organizational skills, financial admin know-how, and a strong sense of integrity. The successful candidate will be responsible for managing correspondence, supporting financial document management, and ensuring smooth daily operations within the finance team.

Main Duties & Responsibilities

• Provide administrative support to the Finance Department
• Draft and process correspondence professionally
• Respond to internal and external queries via phone and email
• Organise, file, scan, and archive financial records
• Maintain accurate logs and spreadsheets for finance-related tasks
• Enter data for accounts payable and receivable
• Support end-of-month and year-end procedures
• Process employee expense claims and assist with petty cash reconciliation
• Ensure compliance with financial policies and internal controls
• Handle specific duties such as burial grave reservations at the United Chevra Kadisha
• Perform general administrative and clerical tasks as needed.
  
  

Required Skills & Experience

The ideal applicant must have the following competencies:

• Education & Qualifications
• Matric essential
• Certificate in finance, accounting, or business admin advantageous.
• Work experience and industry exposure
• At least 3–5 years’ experience in administrative roles, preferably in a finance environment
• Basic understanding of financial systems and protocols.
• Strong Communication and Interpersonal skills
• Strong written and spoken communication in both English and Afrikaans
• Able to liaise confidently with internal teams and the public
• Reliable, discreet, and professional in handling confidential matters.
• Excellent Administration and Organisational Skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Proficiency in Sage and/or Pastel or similar accounting software is desirable
• Familiarity with data entry, financial documentation, and office equipment
• Organised, and detail-oriented.
• General
• A high level of integrity and confidentiality.
• Punctual, presentable with a clear personal record and professional demeanour
  
  

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 12 September 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful

APPLY NOW / Download application

Job Features

Job Category Admin, Office & Support, Community & Social Welfare, Finance Location: Gardens, Cape Town Reporting to: Head of Finance Nature of contract: Permanent Start date: 1 October 2025 (or sooner if available) Hours of work: Half-day position (mornings preferred; negotiable) Salary range: R10,000 – R13,000 / month (based on experience) Benefits: Pension, Jewish Holidays Closing date for applications: 12 September 2025 Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button below

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