Administrative Assistant 28O25

An Administrative Assistant plays a crucial role in an organization by providing support to ensure efficient operation of the office. They are responsible for handling a variety of administrative and clerical tasks to enable the smooth functioning of an office. Administrative Assistants are often the first point of contact for clients, customers, and employees, making them essential facilitators in communication and organization. They coordinate various activities to support the management and other team members. An Administrative Assistant needs to be resourceful, well-organized, and able to multitask under minimal supervision. Their duties often include general office management, scheduling, record-keeping, and a myriad of other tasks needed to assist executives and staff in their day-to-day operations.

Responsibilities

• Manage and maintain executives' schedules, including appointments and meetings coordination.
• Perform general office duties such as ordering supplies and maintaining records.
• Provide efficient administrative support to ensure smooth office operations.
• Serve as the primary point of contact for internal and external communications.
• Prepare reports, memos, letters, and other documents as needed.
• Assist in the preparation of department budgets and expense reports.
• Coordinate travel arrangements and itineraries for executives and staff.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Maintain a filing system for electronic and paper documents and records.
• Schedule and organize meetings by booking venues and coordinating attendees.
• Support human resources tasks, such as onboarding new employees and maintaining staff files.
• Handle sensitive information in a confidential manner and use discretion in its distribution.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills are essential.
• Strong organizational and multitasking abilities to manage various tasks.
• Attention to detail and problem-solving skills are highly desirable.
• Ability to work independently with minimal supervision and as part of a team.
• A high school diploma or equivalent; additional qualifications are advantageous.