Administrative Assistant 26F26

The role of an Administrative Assistant is vital in ensuring the smooth and efficient operation of an organization. This position requires a highly organized and detail-oriented individual who can effectively manage a variety of administrative tasks and support the team’s operations. As an Administrative Assistant, you will handle day-to-day office duties, assist in preparing documents, coordinate meetings, manage schedules, and communicate with different departments to ensure that all administrative activities run smoothly. You will be the first point of contact for clients and visitors, representing the company with professionalism and courtesy. You will also play a crucial role in supporting senior management by organizing their calendars and facilitating their daily tasks. This is an excellent opportunity for someone looking to develop their career in a dynamic and fast-paced environment.

Responsibilities

• Manage and maintain executives' schedules, including scheduling meetings and appointments.
• Prepare, format, and distribute documents, memos, reports, and correspondence.
• Serve as a primary point of contact for internal and external communications.
• Assist in coordinating and organizing company events and meetings.
• Receive and screen phone calls, and redirect them appropriately.
• Maintain organized filing systems, both electronically and physically.
• Monitor and reorder office supplies to ensure no shortages occur.
• Support in preparation of presentations, reports, and meeting materials.
• Assist with travel arrangements and accommodations for executives and staff.
• Facilitate communication and coordination between different departments.
• Provide support to finance team by managing invoices and receipts.
• Handle sensitive and confidential information with utmost discretion.

Requirements

• Proven experience as an Administrative Assistant or Office Manager.
• Excellent written and verbal communication skills are necessary.
• Proficient in MS Office, including Word, Excel, and PowerPoint.
• Strong organizational and multitasking abilities are essential.
• High level of attention to detail and problem-solving skills.
• Great time management skills and the ability to prioritize tasks.
• A high school diploma is required, although higher education is preferred.