Administrative Assistant 24F26

As an Administrative Assistant, you play a crucial role in ensuring the efficient operation of the office. You are the backbone of administrative support, handling a variety of tasks that keep the workplace functioning smoothly. From managing daily schedules to facilitating communication across different departments, your role is dynamic and requires a high level of organization, attention to detail, and professionalism. You will be responsible for supporting managers and employees through a variety of tasks related to organization and communication. The ideal candidate is adept at handling office management tasks efficiently and is capable of multitasking with ease. Your contributions will directly impact the productivity and success of the team and the organization at large.

Responsibilities

• Organize and schedule appointments and meetings for team members and executives.
• Prepare and distribute correspondence, memos, and forms as required by the department.
• Develop and maintain an electronic and physical filing system for all essential documents.
• Assist in the preparation of regularly scheduled reports and presentations.
• Answer and direct incoming phone calls to the appropriate personnel or department.
• Ensure office supplies are stocked, ordering replenishments as necessary to avoid shortages.
• Coordinate travel arrangements and itineraries for staff and management with precision.
• Handle sensitive information in a confidential manner, ensuring data integrity and privacy.
• Provide general support to visitors and clients, fostering a positive impression of the company.
• Liaise with executive and senior administrative assistants to handle requests and inquiries.
• Support budgeting and bookkeeping procedures, maintaining accuracy and timeliness.
• Undertake occasional special projects as required to support the team and organization.

Requirements

• Proven experience as an administrative assistant or in a secretarial role.
• Familiarity with office management systems and procedures is essential.
• Proficiency in MS Office Suite, especially Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills are mandatory.
• Strong organizational skills with the ability to multitask effectively.
• A high level of discretion and trustworthiness when handling confidential information.
• A high school diploma, additional qualifications as an Administrative Assistant preferred.