Administrative Assistant 23D25

The Administrative Assistant 23D25 plays a pivotal role in ensuring the efficient operation of the office. This position requires a highly organized, detail-oriented individual who can manage multiple tasks seamlessly in a dynamic environment. As the backbone of the administrative team, the Administrative Assistant will provide essential support across departments. This involves managing communications, handling confidential information with discretion, coordinating schedules, and ensuring that day-to-day business functions run smoothly. The ideal candidate is proactive, possesses a high degree of professionalism, and demonstrates excellent interpersonal skills. If you thrive in a fast-paced work setting and enjoy tackling various administrative tasks, this position is a perfect fit for you.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Handle incoming and outgoing communication, including emails, phone calls, and mail.
• Act as a liaison between departments to relay crucial information timely and accurately.
• Organize and maintain files, databases, and records, both electronic and manual systems.
• Assist in preparing reports and presentations for management and team meetings.
• Monitor and manage office supplies inventory, placing orders as necessary within budget constraints.
• Provide administrative support for special projects and tasks as directed by management.
• Coordinate and schedule meetings, including preparing agendas, site arrangements, and taking minutes.
• Support the on-boarding process for new employees, including preparing workspaces and equipment.
• Ensure that confidentiality and sensitivity guidelines are always adhered to in all administrative functions.

Requirements

• Proven experience as an administrative assistant, office assistant, or a relevant role.
• Exceptional organizational skills with meticulous attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong verbal and written communication skills with a professional demeanor.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent time management skills and the ability to prioritize tasks efficiently.
• High school diploma or equivalent; additional qualifications as an administrative assistant are a plus.