Administrative Assistant (225-905)

An Administrative Assistant plays a crucial role in ensuring the smooth and efficient functioning of an organization. This position requires an individual who is organized, detail-oriented, and able to manage multiple tasks simultaneously. An administrative assistant is responsible for a variety of clerical and administrative duties, including managing correspondence, scheduling appointments, and handling inquiries. This role demands excellent communication skills, both written and verbal, as well as proficiency in office software applications. The administrative assistant is often the first point of contact for clients and partners, playing a key role in setting the first impression of the company. As an integral part of the office team, the administrative assistant supports managers and other staff members, contributing significantly to overall productivity and company success.

Responsibilities

• Coordinate and manage schedules, appointments, and meetings for staff members.
• Maintain and organize office filing systems, both digital and paper files.
• Prepare and edit documents, reports, and presentations as required.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Assist in planning and executing company events and meetings.
• Order and manage office supplies to ensure uninterrupted workflow.
• Handle customer inquiries, providing accurate and timely information.
• Support the onboarding process for new employees, including orientation materials.
• Manage budget and records for office expenditures and petty cash.
• Ensure the office is tidy and well-maintained to create a professional environment.
• Liaise with vendors and service providers to maintain office equipment and facilities.
• Collaborate with team members to improve administrative processes and efficiency.

Requirements

• High school diploma or equivalent; additional qualification is advantageous.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, are essential.
• Attention to detail and problem-solving skills are required attributes.
• Ability to work independently and as part of a team in a fast-paced environment.