Administrative Assistant (225-1014)

An Administrative Assistant plays a crucial role in ensuring the smooth operation of an office by performing a variety of tasks that support the efficiency and effectiveness of the office environment. This position requires a highly organized and detail-oriented individual who can manage multiple responsibilities with professionalism and ease. An Administrative Assistant acts as a point of contact for both internal and external clients, handles administrative tasks, and assists colleagues with their operations. This role demands excellent communication skills, proficiency in office software, and the ability to manage and prioritize tasks efficiently. The ideal candidate will be adept at handling sensitive information discreetly and will contribute positively to the overall growth and functionality of the organization.

Responsibilities

• Answer and direct phone calls, emails, and other communications promptly and professionally.
• Organize and schedule appointments, meetings, and conferences efficiently.
• Coordinate and prepare necessary documents and presentations for meetings and office events.
• Manage and maintain office supplies inventory and place orders when necessary.
• Support team members by preparing reports, handling correspondence, and conducting research.
• Assist in the preparation and submission of expense reports and financial documentation.
• Ensure the office environment is maintained in a clean and orderly state.
• Update and maintain office policies and procedures as needed.
• Provide assistance with the onboarding process for new staff members.
• Handle sensitive information in a confidential and secure manner.
• Assist in organizing company-sponsored activities, events, and outreach programs.
• Maintain a professional demeanor and exhibit excellent customer service skills at all times.

Requirements

• High school diploma or equivalent is required; a degree is preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Strong organizational and time-management skills are critical for task prioritization.
• Excellent verbal and written communication abilities are necessary for clear interactions.
• Ability to handle stress and remain productive in a fast-paced environment is crucial.
• Must possess a professional and friendly demeanor along with strong interpersonal skills.