Administrative Assistant 11N25

The Administrative Assistant position, coded as 11N25, is a crucial role within our organization, providing comprehensive support to our management team and ensuring efficient operation of our office environment. As an Administrative Assistant, you will be the backbone of daily business operations, fostering smooth communication and coordination across departments. You will be responsible for handling confidential information with discretion, managing administrative tasks, and supporting managerial staff. This role is ideal for a proactive individual with keen attention to detail and the ability to multitask in a fast-paced environment. Join our team and be a part of a dynamic workplace where your contributions make a significant impact every day.

Responsibilities

• Assist in the preparation of reports, presentations, and correspondence as required by management.
• Maintain and organize office files and records, both physical and electronic, for easy retrieval.
• Manage scheduling and calendar management for key personnel and department meetings.
• Coordinate travel arrangements and itineraries for executives and staff members.
• Oversee office supply inventory and place orders to ensure uninterrupted operation.
• Respond to incoming communications and redirect queries to the appropriate departments.
• Assist in arranging company events, meetings, and presentations, ensuring smooth execution.
• Prepare meeting agendas, take minutes, and distribute written records to relevant parties.
• Handle customer or visitor inquiries, directing them to the appropriate information or personnel.
• Support the onboarding process of new employees with documentation and organization.
• Implement and uphold office procedures and operational protocols to ensure efficiency.
• Liase with other administrative staff to ensure consistent service across departments.

Requirements

• Proven experience as an administrative assistant, office admin, or similar role.
• Proficiency in MS Office Suite, with a strong command in Word and Excel.
• Excellent written and verbal communication skills, suitable for business settings.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Attention to detail, ensuring accuracy in tasks and procedures adhered to company standards.
• Strong interpersonal skills, capable of building relationships at all levels of the organization.
• A high school diploma is required; additional qualifications in office administration are a plus.