Administrative Assistant 10D25

The Administrative Assistant is a vital role within any organization, responsible for supporting executives, managers, and teams by ensuring smooth day-to-day operations. This position requires a highly organized individual with excellent communication skills, capable of multitasking and controlling administrative processes seamlessly. As an Administrative Assistant, you will be the backbone of office operations, ensuring all clerical work is accomplished efficiently. The ideal candidate will be detail-oriented, proactive, and capable of working independently, while also being adept at coordinating with different departments. Your contributions will help maintain the professional image of the company and enhance the workflow of your team or department. This role offers an opportunity for professional growth and development in a dynamic and fast-paced environment.

Responsibilities

• Manage and maintain executives' schedules, including setting appointments, meetings, and travel arrangements.
• Perform general clerical duties to include, but not limited to, photocopying, faxing, mailing, and filing.
• Prepare meeting agendas, attend meetings, and transcribe minutes accurately and promptly.
• Assist in the preparation and editing of reports, presentations, and correspondence.
• Answer and manage incoming phone calls and electronic communications, ensuring timely and efficient responses.
• Maintain office supplies inventory, anticipating needed supplies, and placing orders in a timely fashion.
• Greet and assist visitors, ensuring a professional and welcoming environment is maintained.
• Coordinate logistical support for events, meetings, and other office functions and activities.
• Assist in the compilation and preparation of various reports and presentations using available tools.
• Ensure all office equipment is properly maintained and service requests are placed when necessary.
• Implement and maintain filing systems, both physical and electronic, to ensure easy access to required documentation.
• Support other departments as required, providing assistance on various administrative tasks.

Requirements

• High school diploma or equivalent; Associate degree in office administration preferred.
• Proven experience as an administrative assistant or in a related administrative role.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills with a strong attention to detail.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Ability to work independently and collaboratively in a team environment.
• Professional demeanor and ability to handle confidential information with discretion.