Administrative Assistant 08N25

As an Administrative Assistant, you will play a crucial role in the smooth functioning of our organization. You will be responsible for managing various administrative tasks, ensuring efficient operations, and supporting managerial staff in their daily activities. Your role will involve a high level of organization, attention to detail, and a proactive approach to problem-solving. You will assist with scheduling appointments, managing communications, maintaining databases, and handling various clerical tasks with precision and professionalism. This position requires effective communication skills, both written and verbal, as you will interact with team members and external parties. Your ability to manage multiple tasks, prioritize effectively, and handle confidential information with discretion will contribute significantly to the operational success of our team.

Responsibilities

• Coordinate and schedule appointments, meetings, and events for management and staff.
• Manage and organize documents, records, and files for easy retrieval and access.
• Screen and direct phone calls and distribute correspondence to appropriate personnel.
• Prepare reports, presentations, and other documents as required by the management team.
• Assist in the preparation of regularly scheduled reports, ensuring accuracy and timeliness.
• Manage office supplies inventory and place orders when necessary to maintain stock levels.
• Coordinate travel arrangements and accommodations for staff as per planning requirements.
• Support the onboarding process for new hires, including orientation and training logistics.
• Act as a point of contact for internal and external clients, maintaining relationships.
• Implement and maintain procedures/administrative systems to improve efficiency and effectiveness.
• Support team projects by contributing administrative expertise and ensuring timely completion.
• Ensure the confidentiality and security of all sensitive and proprietary information handled.

Requirements

• Proven experience as an Administrative Assistant or in a similar role for two years.
• Excellent organizational and multitasking skills for handling various administrative tasks.
• Strong written and verbal communication skills with a focus on detail orientation.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with databases.
• Ability to work independently with minimal supervision while being a team player.
• High level of discretion and professionalism in handling confidential information.
• Strong problem-solving skills with the ability to anticipate needs and prioritize tasks.