Administrative Assistant 07N25

The Administrative Assistant 07N25 is a vital support role within our organization, providing a wide range of administrative duties and office support to ensure the efficient operation of the office. This position serves as a key point of contact for internal and external stakeholders and requires exceptional organizational skills, attention to detail, and the ability to multitask effectively. The Administrative Assistant will handle various tasks including scheduling meetings, managing correspondence, and maintaining office supplies. The ideal candidate is proactive, with strong communication skills and the ability to handle confidential information with discretion and professionalism. They must strike a balance between independent work and collaborative tasks, contributing to a supportive and dynamic work environment.

Responsibilities

• Coordinate and manage the organization's schedule and appointment calendar efficiently.
• Prepare, organize, and distribute detailed meeting agendas and minutes.
• Serve as the primary point of contact for all administrative inquiries.
• Manage and prioritize incoming correspondence, emails, and phone calls daily.
• Maintain and organize both electronic and paper filing systems for documentation.
• Assist in preparing and submitting expense reports and other financial documents.
• Liaise with internal and external stakeholders to facilitate communication and project updates.
• Order, organize, and manage office supplies inventory and equipment as needed.
• Support team members in planning and organizing company meetings and events.
• Ensure compliance with company policies and procedures regarding office operations.
• Provide administrative support to the HR department with recruitment and onboarding tasks.
• Perform other related administrative duties as assigned by the office manager.

Requirements

• High school diploma or equivalent; post-secondary education is an advantage.
• Proven administrative or assistant experience in a similar office environment.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent written and verbal communication skills are essential.
• Exceptional organizational skills with a strong attention to detail and accuracy.
• Ability to handle confidential information with integrity and discretion.
• Demonstrated ability to multitask and prioritize work in a fast-paced environment.
• Strong problem-solving skills and resourcefulness to overcome challenges effectively.
• Professional demeanor and ability to collaborate effectively within a team.
• Flexibility to adapt to changing priorities and handle unexpected tasks.