Administrative Assistant 05J26

We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team. As an integral part of our organization, the Administrative Assistant will manage a wide array of tasks, ensuring smooth day-to-day operations. This role is perfect for an individual who excels in multitasking, is detail-oriented, and has excellent communication skills. The ideal candidate will have a proactive approach, supporting various departments and ensuring that office operations are efficient and effective. You will be an essential support system within the team, providing administrative services to support our business objectives. This is an excellent opportunity for someone looking to contribute to a fast-paced and growing company where their efforts and dedication will be rewarded.

Responsibilities

• Provide administrative support to ensure efficient office operations are maintained.
• Coordinate meetings, including scheduling, sending reminders, and organizing catering services.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer and direct phone calls, taking messages when necessary and providing information as required.
• Organize and maintain electronic and paper files to ensure easy retrieval and reference.
• Assist in the preparation of regularly scheduled reports and distribute them appropriately.
• Manage inventory of office supplies and place orders when necessary to maintain stock levels.
• Provide general support to visitors and handle inquiries, ensuring a welcoming environment.
• Develop and maintain a filing system to streamline administrative processes and maintain records.
• Handle sensitive information in a confidential manner, ensuring data privacy and protection.
• Support the organization of company events and team-building activities as required.
• Collaborate with other team members to ensure that projects are completed on time and within budget.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills for clear and effective information sharing.
• High school diploma required, associate degree or higher preferred.
• Ability to work independently while embracing a team-oriented environment when necessary.
• Attention to detail and problem-solving skills ensuring high accuracy and efficiency.