Administrative And Reception Coordinator Temporary Position

Administrative & Reception Coordinator (3-month temporary position).

Knauf stands for opportunity. We know that opportunity looks different to each person, and we are proud that we see opportunity in everyone. This exciting role within the Knauf GCC could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us.

We are a global manufacturer of construction materials and within our Group, our 42,000 team members in 96 countries across 300 sites provide a huge opportunity for anyone with ambition and energy. We value everyones contribution equally and we ask that you bring your whole self to work, to enrich the business further, as together we achieve more in a safe and inclusive environment.

Knauf GCC is proud to be part of the Knauf Group. We have a heritage in Gypsum manufacturing and have big plans for the future. Our global reach in 96 countries continues to grow and we are looking for passionate, ambitious people to help us achieve our goals. We are all led by the same core values and believe in the powerful potential of large companies to have a positive impact on the world. We are now looking for another team mate to join us in Ras Al Khaimah as Administrative & Reception Coordinator (temporary position).

• Please note this role is a temporary position for 3 months, based in Ras Al Khaimah.
  
  

Can you say ‘yes’?

Do you treat your colleagues with respect?

Do you always have the customer in mind?

Do you act with future generations in mind?

Do you like to seek out opportunities to grow and develop?

Do you have a proven track record of delivering results?

The Administrative & Reception Coordinator is responsible for managing and overseeing front desk operations, assisting with RAKMC port gate passes, and coordinating travel arrangements such as tickets, hotels, and visas. Office management tasks involve overseeing supplies, facility maintenance, and business card orders. The role also includes organizing meetings, events, and food arrangements, handling mobile expenses, petty cash, and SAP transactions for procurement and invoicing. Additional duties cover budgeting, reporting, HR-related tasks like interview scheduling and internal communications, maintaining audit-ready documents, and managing courier shipments for both outgoing and incoming parcels.

What You’ll Be Doing

Reception

• As Receptionist and front office desk (Incoming Calls, Transfers and Inquiries Support) Assisting guests for/to café and meeting room – no standby office support.
  
  

RAKMC Port Gate Passes

• Collecting payment fees from non-AMC companies.
• Review of Documents and Applications for New, Renewals and Lost passes in RAKMC Portal. Inputting all date in RAKMC Portal.
• Receipt of Approval and Sending to requestors (Ensuring all data are accurate).
  
  

Travel

• Ticket Bookings, Hotels & Transfers and Visa Arrangements (Agent Correspondence).
  
  

Office Management

• Checking Admin Building Requirements for groceries, stationaries and other facilities needed.
• Manufacturing Plant Purchases for Maintenance Requirements.
• Business Cards Orders for the Team.
• Coordinate the repairs and maintenance of facilities and equipment Management.
  
  

Meetings Arrangements

• Arrangements of Plant Visits for Local, Regional and Group Technical Related (Directly with Senior Plant Manager).
• Meeting Room Bookings - Admin Conference / Training Centre / Plant Meeting Room arrangements with organization of needed materials and food requirements.
• Group and plant events requirements, gatherings as per calendar schedules.
• Food Arrangements for Trainings / Guests Visits / Resident Employees.
  
  

Mobile Expenses/Petty Cash Handling

• Preparing MXP Report in Mobile Expense Site for All petty cash entries (Uploading of Receipt and inputting all expenses details related details individually)
• Etisalat Billings for RAK (Downloading, Excel Input for Payment Processing.
• Submitting Monthly Consolidated Report to Heads of Finance and IT.
  
  

Procurement and Invoicing and SAP Transactions

• Cross checking invoices once received and attached necessary proofs that materials/items were well received.
• SAP Transactions.
• PR processing for all orders (Individual Entries).
• MIGO Processing (Goods Receipt) of orders made.
  
  

Budgeting and Reporting

• KPI Tracker Update (Input of Expenses) sent to HOD.
• Yearly Budget Comprehension and Consolidation.
• Handling Petty Cash for Fuels, Foods and Custom Duty Fees and Courier Charges (Fund Checking EOD).
  
  

HR Related Duties

• Interviews – contacting and arranging candidates and panel schedules, noting interview assessment scoring and send to panel.
• Manage mailboxes (GCC People Communications mailboxes – recruitment mailbox and info mailbox).
• GCC communication roll out of events schedules, birthdays, welcome joiners and other announcements etc as instructed.
• Schedule interviews for all plant blue collar interviews.
  
  

Audit and Processes

• IMS - Admin (Review and Update) - Up to date documents available readily for Internal and External Audits.
  
  

Couriers

Outgoing

• Preparing shipments (cheques, docs and non-Doc) booking in system, arranging pick up or deliveries as per details provided.
• Live tracking of AWB.
• Coordinating with customs in departure/destination are if necessary for non doc shipments.
  
  

Incoming

• Receive Parcels and Docs and Distributions to Receivers.
  
  

What We’d Love For You To Have

We are interested in you as a person: your attitude, behaviors and values. As long as you have the willingness to learn anything you need for the role that you dont already have, wed love to speak to you. If you have experience in the following areas – this is an added advantage:

• A bachelors degree or equivalent relevant education.
• 3 to 5 years of experience in an administrative, receptionist, or related role.
• Excellent communication and interpersonal abilities.
• Strong organizational skills with the capacity to manage multiple tasks effectively.
• Demonstrated eagerness to learn and adapt.
  
  

What happens next?

We appreciate that your time is precious and applying for a new job can be a lengthy process - so we have committed to replying to your application within 10 working days.

Founded in 1932, Knauf is one of the world’s leading manufacturers of construction materials for interior design, building insulation, and design ceilings.

Knauf entered the Middle East, Africa, and South Asia (MEASA) in 1997. Today, we are a leading player across the region, with operations spanning 15 countries and 19 state-of-the-art production facilities, driven forward by 2,000 high-performing professionals.

Headquartered in Dubai, United Arab Emirates, MEASAs reach extends across Algeria, Cyprus, Egypt, the GCC, Ghana, Greece, India, Iraq, Kenya, Morocco, Nigeria, Tanzania, Tunisia, and Turkey.

In MEASA, we offer the opportunity to be part of a global family of over 41,500 colleagues in 96 countries, who are dedicated to the same core values, and to a shared sense of purpose. We encourage all our people to shape their own career, with the freedom to stretch their skills and learn new ones.

Driven by an unwavering commitment to quality, innovation and sustainability, we are building more than just exceptional gypsum-based solutions — we’re shaping a future we can all be proud of.

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