Admin officer

Job Summary

The Admin Officer is responsible for providing administrative and operational support to the company, ensuring that daily office activities, documentation, correspondence, records, and coordination with employees and external parties are handled efficiently and accurately.

Key Responsibilities

• Handle day-to-day administrative activities and office operations.
• Prepare, organize, and maintain company documents, records, and files.
• Receive, review, and distribute incoming documents, emails, and correspondence.
• Prepare letters, reports, forms, memos, and other administrative documents.
• Coordinate with employees, management, suppliers, banks, government authorities, and other external parties as required.
• Monitor and follow up on pending administrative matters and requests.
• Maintain employee records and ensure documents are updated and properly filed.
• Assist with employee-related administrative matters, including visa, Emirates ID, labor card, insurance, and other company documentation.
• Coordinate with relevant personnel regarding visa renewals, cancellations, medical insurance, and other employee requirements.
• Assist in preparing and submitting documents to government authorities and service providers.
• Handle office supplies and monitor inventory levels.
• Arrange the purchase and delivery of office supplies and other administrative requirements.
• Maintain records of company assets, documents, contracts, and licenses.
• Assist in coordinating courier services, document collections, and deliveries.
• Schedule meetings, appointments, and other administrative arrangements when required.
• Assist management and other departments with administrative tasks and follow-ups.
• Ensure that confidential company and employee information is properly handled.
• Maintain an organized filing system, both physical and electronic.
• Prepare administrative reports and summaries as required.
• Follow up with concerned employees to ensure timely completion of assigned tasks.
• Perform other duties and responsibilities assigned by management from time to time.

Qualifications

• Bachelor's degree or diploma in Business Administration, Management, or a related field.
• 2–3 years of administrative experience is preferred.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy.
• Ability to handle multiple tasks and meet deadlines.
• Ability to work independently and coordinate effectively with different departments.
• Knowledge of UAE government procedures and employee documentation is an advantage.