Admin Executive

Role:  Exec/Sr. Exec. - Admin

Job responsibilities:

• Assist in reviewing project drawings, material specifications, and BOQs.

• Cross-check quantities, measurements, and specifications against project scope.

• Track ongoing project status, timelines, and progress reports.

• Coordinate with vendors, contractors, and internal teams to update project milestones.

• Coordinate and close administrative tasks with vendors including LPOs, quotations, deliveries, work permits, completion reports, etc.

• Maintain a log for all communication, tasks, and commitments related to each project.

• Maintain organized project folders with all required documentation (BOQs, drawings, quotations, approvals, completion certificates).

• Ensure proper filing of project communication and documentation for audit and reference.

• Possess basic understanding of fit out works, materials, signage installation, and timelines.

• Regularly update market price lists for common fit out materials and services.

Qualifications & Skills

Education

• Diploma or Bachelor’s in Civil Engineering, Architecture, Interior Design, Business Administration, or related field.

Experience

• 3–5 years of experience in admin support, project coordination, or fit out-related roles (preferred).

• Basic knowledge of fit out and signage works.

• Ability to read drawings/BOQs.

• Proficiency in MS Excel, Word, and basic project tracking tools.

• Understanding of estimation basics and material specifications