Admin Deployment Coordinator

Position description

Job title

Admin / Deployment Coordinator

Contract type

Fixed-term

Job Description

Join 3C Metal Middle East: A Global Leader in Engineering & Industrial Solution!

Are you ready to join a dynamic team driving innovation in engineering?

Established in 1995, 3C Metal Group started as a specialist in high-pressure piping, welding, and installation services for the oil and gas sector. Over the years, the company has diversified its expertise into renewable energy, green technology, power generation, marine, and mining industries. Today 3C Metal Group is present in eight countries, across four continents and has a workforce of 1000 employees. In 2024, 3C Metal Group joined the Ortec Group, further enhancing our capabilities and expanding our global presence.

As part of this global network, 3C Metal Middle East entity, based in Dubai, specialize in providing HP and LP piping fabrication, engineering, project management and personnel deployment services. It s a central location allows for the services to be offered to clients in any location worldwide. Overall, our mission is to provide efficient and competitive solutions for retrofit and upgrade projects for the energy industry worldwide to be the market leader for turnkey project solutions.

Why Choose 3C Metal?

Global footprint: Originating in France, 3C Metal has expanded its presence to the USA, Namibia, South Africa, Mozambique, the UAE, and Malaysia, offering a truly international experience.

Innovation & Expertise: We pride ourselves on our ability to deliver exceptional results through cutting-edge technologies, design solutions, and world-class project management.

Position Overview

Maintain, organize, and update project and administrative documentation, ensuring accuracy, proper filing, and version control.

Coordinate with internal teams, branches, and external partners to gather required documents and prepare complete project documentation packs.

Arrange travel logistics for personnel, including flights, accommodation, transport, visas, and itinerary briefings; manage rebookings when needed.

Prepare and distribute travel document packs and ensure all travel‑related requirements are met ahead of deployment.

Book offshore and technical trainings, schedule medical or assessment appointments, and keep training and certification records up to date.

Create and process Purchase Orders (POs) for subcontracting and travel services, and verify invoices to resolve discrepancies promptly.

Support documentation compliance by staying updated on certification requirements and providing basic documentation training when necessary.

Profile

The profile we are looking for shall present

Minimum 2 Years Of Experience In The Field.

Bachelor’s degree or equivalent work experience.

Knowledge - Offshore Certification Standards (BOSIET, HUET, BST) is beneficial.

Microsoft Office Suite – Outlook, Word, Excel (high level of proficiency required), Power Point

Visa procedures to various countries is beneficial

Travel Industry Exposure is a plus.

Awareness Regarding

• The organisations quality, environmental, or health and safety policies;
• Job Specific procedures, instructions and formats.
• Relevant quality, environmental, or health and safety objectives;
• Their contribution to the effectiveness of the management system;
• Benefits of improved performance;
• The implications of not conforming to management system requirements