Admin cum Receptionist

The Admin cum Receptionist plays a crucial role in ensuring the smooth operation of an office environment. This role requires a dynamic individual who can handle a variety of tasks, from administrative duties to receptionist responsibilities. The ideal candidate is organized, efficient, and friendly, possessing the ability to multitask and prioritize effectively. They serve as the first point of contact for clients and visitors, providing excellent customer service and a professional demeanor. This position requires strong communication, organizational, and interpersonal skills, as well as the ability to work independently and as part of a team. The Admin cum Receptionist supports the administrative operations and provides clerical support to various departments within the organization. Their duties are key to maintaining an organized office environment, and they assist in the day-to-day functions of the business.

Responsibilities

• Answer and direct phone calls, providing accurate information and messages.
• Greet and welcome visitors, ensuring a positive first impression.
• Manage and coordinate meeting room bookings and schedules efficiently.
• Maintain office supplies inventory, placing orders when necessary to avoid shortages.
• Assist with the management of company emails and correspondence handling.
• Perform general clerical duties such as photocopying, scanning, and filing documents.
• Support administrative staff with routine tasks and special projects as assigned.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Maintain and update company directories and contact lists as required.
• Ensure a clean and organized reception area daily, welcoming all visitors.
• Assist with travel arrangements and accommodations for company staff when needed.
• Prepare and process documents and reports to meet departmental needs.

Requirements

• High school diploma or equivalent; additional qualifications are an advantage.
• Proven experience in a similar administrative and reception role is preferred.
• Proficient in Microsoft Office Suite and general office equipment handling.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills are essential.
• Ability to maintain professional composure at all times in a busy environment.
• Experience with administrative and clerical procedures and systems is beneficial.