Administrative Assistant

Al Maktoum Holding Group | 1B.World Business Savior Ecosystem

Position Summary

The Administrative Assistant provides high-level organizational and operational support to senior leadership, ensuring seamless coordination of daily activities, communication, and administrative functions. This role is critical in maintaining efficiency, professionalism, and confidentiality within a fast-paced global business environment.

Key Responsibilities

1. Executive & Administrative Support

• Manage executive calendars, appointments, and scheduling
• Prepare reports, presentations, and official documents
• Handle email correspondence and professional communication
• Coordinate travel arrangements, meetings, and logistics

2. Office & Operations Management

• Maintain organized filing systems (digital & physical)
• Ensure smooth day-to-day office operations
• Monitor office supplies, vendors, and facilities

3. Communication & Coordination

• Act as liaison between executives and internal/external stakeholders
• Coordinate with partners, clients, and government entities
• Manage calls, inquiries, and visitor reception professionally

4. Documentation & Reporting

• Record meeting minutes and track action points
• Maintain confidential records and sensitive data
• Support preparation of contracts, proposals, and business documents

5. Event & Project Support

• Assist in organizing meetings, corporate events, and summits (e.g., OBS)
• Support coordination of ongoing projects and timelines
• Follow up on tasks and ensure timely execution

Qualifications & Requirements

• Bachelor’s degree in Business Administration or related field (preferred)
• 2–5 years of administrative or executive support experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent organizational and multitasking abilities

Core Competencies

• Professionalism & Executive Presence
• Attention to Detail
• Time Management & Prioritization
• Confidentiality & Integrity
• Strong Coordination & Communication Skills

Reporting Line

Reports directly to:
Senior Executive / Director / Chief Business Savior Office

Work Environment

A dynamic, high-profile international business environment supporting:

• Global summits (OBS – One Business Season)
• Strategic partnerships and investments
• Multi-industry ecosystem operations