Admin Assistant

Key Responsibilities:

Front Desk & Reception Duties:

• Greet and welcome visitors in a courteous and professional manner
• Answer, screen, and forward incoming phone calls
• Handle inquiries and provide accurate information about the company
• Maintain visitor logs and issue visitor passes when required

Administrative Support:

• Manage office supplies inventory and place orders when necessary
• Handle incoming and outgoing mail, courier, and deliveries
• Maintain filing systems (both physical and digital)
• Assist in scheduling meetings and managing calendars
• Support HR or management with basic documentation and reports

Office Coordination:

• Ensure the reception area and office are clean and presentable
• Coordinate with vendors, service providers, and maintenance staff
• Assist in organizing company events or meetings
• Monitor office equipment and arrange repairs when needed

Requirements:

• Proven experience as a receptionist, front office representative, or similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong communication and interpersonal skills
• Good organizational and multitasking abilities
• Professional appearance and attitude
• High school diploma or equivalent (Bachelor’s degree preferred)

Preferred Skills:

• Basic knowledge of office management procedures
• Ability to handle confidential information
• Customer service orientation
• Time management and problem-solving skills