Admin Assistant JOB

Job Title: Administrative Assistant

Department: A.D. Gaming Business Development 

Role Purpose:

Provide day-to-day administrative support to the A.D. Gaming Business Development Director and Advisor to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the A.D. Gaming Business Development Director and Advisor’s activities.

Key Responsibilities:

Administrative support

• Ensure smooth and effective execution of all daily activities and to do’s of the A.D. Gaming Business Development Director and Advisor by managing time and tasks effectively, coordinating meetings, following-up on incomplete tasks and aligning key deliverables


• Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork


• Continuously follow-up on relevant reports and projects in the pipeline


• Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics, …) in order to provide a smooth schedule and enhance the office work efficiency


• Manage schedules and organize meetings according to the A.D. Gaming Business Development Director and Advisor’s requests and proactively follow-up on re-scheduling and other minor irregularities


• Assist in coordinating communications and thus nurturing the relationship with government entities, stakeholders, delegations, and visitors by arranging meetings and organizing business trips and events


• Methodically manage office documents and records and ensure that all documents are securely stored and protected.


• Draft letters and official correspondences as per the direction of the A.D. Gaming Business Development Director and Advisor


• Greet and receive visitors of the Directors, inform Directors and ensure that required attention and hospitality are provided to the visitors

Shared Activity:

• Carry out any other duties and responsibilities related to the role at the request of the direct manager


• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.


• Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization


• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction


• Comply with all relevant EHS guidelines, policies and procedures, by reporting incidents and hazards on a timely manner, and reduce consumption of natural resources to support in protecting the environment and ensure a healthy and safe work environment.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, or any relevant field.


• 0-2 years of experience in Business Administration or any similar role

Skills:

• Full professional English proficiency both in speaking and writing.


• Skilled in MS Office (PowerPoint, Word and Excel).


• Proficient in financial modeling with strong quantitative skills.


• Strong analytical skills with the ability to interpret complex financial data


• High level of competency in relevant software applications.


• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software


• Strong problem-solving and critical-thinking skills.


• Strong communication and interpersonal skills to collaborate effectively with external and internal stakeholders and cross-functional team members.


• Self-motivated with a proven ability to complete work in a timely manner.


• Concise and engaging delivery during the presentation.


• In-depth knowledge of financial regulations and compliance in UAE.