Admin Assistant (225-914)

An Administrative Assistant plays a crucial role in maintaining efficient office operations by providing support to managers, staff, and departments. This position requires a professional who is highly organized, detail-oriented, and adept at managing multiple projects simultaneously. The Administrative Assistant is responsible for ensuring that administrative processes run smoothly and that communication within the office and with external partners is clear and effective. Strong interpersonal skills and the ability to handle sensitive information with discretion are essential. Whether arranging meetings, preparing documents, or managing correspondence, the Administrative Assistant is a vital team player contributing to the overall success of the organization.

Responsibilities

• Manage and organize daily activities of the office to ensure smooth operations.
• Coordinate and schedule meetings, appointments, and travel arrangements as needed.
• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
• Provide administrative support to senior managers and other staff members.
• Maintain and update office filing systems both electronically and on paper.
• Answer and direct phone calls, as well as respond to emails promptly.
• Assist with budgeting and financial tasks, including invoices and expense reports.
• Order office supplies and maintain inventory to prevent shortages.
• Ensure confidentiality of sensitive information and handle data entry tasks accurately.
• Greet and assist visitors to the office, providing a welcoming environment.
• Organize and maintain a clean and functional office space.
• Support team with special projects and events, contributing creative ideas.

Requirements

• High school diploma or equivalent; associate degree is preferred.
• At least 2 years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills with attention to detail.
• Ability to handle confidential information with integrity and discretion.
• Customer service-oriented mindset and comfortable interacting with diverse people.