Admin Assistant (225-911)

The Admin Assistant plays a crucial role in ensuring the smooth and efficient operation of an organization. This position requires a dynamic and highly organized individual who is adept at multitasking and capable of managing a wide variety of administrative duties. As the first point of contact for visitors and clients, the Admin Assistant must possess excellent communication and interpersonal skills. Their responsibilities include managing correspondence, scheduling appointments, and maintaining records. This role supports multiple departments by providing logistical support and ensuring that administrative functions are executed timely and accurately. An ideal candidate thrives in a fast-paced environment, can work independently, and is resourceful in handling challenges efficiently.

Responsibilities

• Greet visitors and determine the purpose of their visit in a friendly manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers.
• Maintain a filing system for electronic and paper documents for easy retrieval.
• Handle incoming phone calls and route them to the appropriate department or person.
• Assist in the preparation and editing of reports, letters, and presentations.
• Order and manage office supplies to ensure prompt availability when needed.
• Maintain office equipment by following operating instructions and arranging repairs.
• Provide general administrative support to the Human Resources department as required.
• Monitor and respond to incoming email correspondence promptly and professionally.
• Coordinate and plan company events and training sessions for staff development.
• Support the processing of expense reports and ensure timely reimbursement.
• Act as the liaison between departments to facilitate effective communication.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Proven experience as an administrative assistant or office manager.
• Excellent time management skills and ability to prioritize tasks effectively.
• Strong written and verbal communication skills with attention to detail.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Strong organizational skills with a high degree of multitasking capability.