Admin Assistant 15N25

The Admin Assistant 15N25 position is a crucial role within our organization, providing essential support to various departments and teams. This role requires a highly organized individual with excellent communication skills to manage daily administrative tasks efficiently. The Admin Assistant will be responsible for maintaining files, scheduling meetings, and supporting team projects. This position is ideal for someone who thrives in a dynamic environment and can manage multiple tasks simultaneously. The successful candidate will play a vital part in ensuring that our office operations run smoothly, supporting the organization’s goals through effective administrative assistance and coordination.

Responsibilities

• Coordinate and assist in scheduling meetings, conferences, and appointments efficiently.
• Manage and organize office files, documents, and electronic records securely.
• Prepare and edit correspondence, communications, and presentations as required.
• Assist in planning and execution of company events and special projects.
• Handle incoming calls, emails, and other communication professionally and courteously.
• Provide administrative support to various teams to enhance project productivity.
• Help in maintaining an organized and tidy office environment at all times.
• Monitor and replenish office supplies while ensuring cost-effectiveness.
• Handle confidential information with discretion and maintain data integrity.
• Utilize office equipment effectively and arrange for repairs when necessary.
• Maintain updated contact information and directories for staff and stakeholders.
• Assist with travel arrangements and prepare itineraries for team members.

Requirements

• High school diploma or equivalent; college degree is a plus.
• Proven administrative or assistant experience for at least two years.
• Excellent written and verbal communication skills are essential.
• Strong organizational and time-management skills to handle multitasking efficiently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Detail-oriented with a high level of accuracy in work deliverables.