Accounts Receivable Executive

Al Ain English Speaking School is currently recruiting an AR Executive to join the team for an immediate start.

The Accounts Receivables Executive role is to manage the full accounts receivable cycle, ensuring timely and accurate billing, effective credit control, excellent customer service, and compliance with internal financial controls and regulatory requirements. This role supports the finance team in maintaining accurate financial records and contributing to smooth month-end and audit processes

Key Accountabilities:

• Accurate and timely billing and invoicing across all revenue streams.
• Effective management of accounts receivable ageing and collections.
• Accurate reconciliation of bank accounts, petty cash, student accounts and control accounts.
• Compliance with KHDA/ADEK, VAT/FTA, and audit requirements.
• High‑quality customer service to parents, staff, and internal stakeholders.
• Accurate preparation of month‑end schedules and reporting.
  
  

Responsibilities:

• Manage the full AR cycle including invoicing, collections, reconciliations, and reporting.
• Issue reminders, follow up via calls/emails, and manage suspensions for overdue accounts.
• Perform daily banking including cheque and cash deposits.
• Support Zenda (School Payment App) set up for tuition fee’s & other income.
• Handle payment collections (Non‑Zenda) and other miscellaneous collections.
• Prepare and issue tuition fee invoices using Price books, Contracts, Sales Orders, and other billing tools.
• Apply approved discounts and ensure correct documentation.
• Manage billing for boarding students including fees, activities, and visa‑related charges.
• Set up item codes for marketplace activities (trips, events, etc.).
• Prepare invoices for other income streams including LSA, exams, and contractual services.
• Prepare and post JVs for bank charges and intercompany transactions.
• Perform bank reconciliations and maintain reconciliation data.
• Support month‑end closing processes including AR schedules, control accounts, and other income reports.
• Provide customer service support via email, telephone and walk‑ins.
• Manage staff advances related to events and ensure timely settlements.
• Process refunds in accordance with school policy.
• Update KHDA/ADEK portals with fee information and discounts for new students.
• Support FTA VAT requirements including VAT registers and audit samples.
• Support internal and external audit requirements (sampling and schedules).
  
  

Person Specification

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Professional certification (ACCA, CMA, CPA, or equivalent) preferred but not required.
• Proficiency in ERP solutions (e.g., NetSuite, NSPB Planning, Excel).
  
  

Experience

• 2–5 years’ experience in accounts receivable or finance operations.
• Strong understanding of AR processes, billing systems, and reconciliations.
• Experience in education sector finance is a must
• Proficiency in ERP/Finance systems and MS Excel.
• Excellent communication and customer service skills.
• Strong attention to detail, accuracy, and analytical skills.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity and confidentiality.
• Strong organisational and time‑management skills.
  
  

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.

Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.

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