Accounts Payables Unit Head JOB

Job Title: Accounts Payable Unit Head

Role Purpose:

Ensure performing timely and accurately recording, reviewing, processing, reconciliation invoices, records, and reports as per the processes of DCT. Ensure Accounts Payable unit’s compliance to DoA, relevant contractual terms, International Financial Standards, DCT’s finance policies and procedures, local laws and regulations.

Key Responsibilities:

Invoice & Credit Notes

• Ensure supporting suppliers and end users in submitting invoices and credit notes through the approved channels within DCT


• Ensure performing accurate and timely recording, processing, and reviewing of all invoices.


• Ensure verifying invoices against contract terms, delivery goods/service and required supporting


• Ensure tracking and following up invoices under process to ensure timely completion of invoices and credit notes review and approvals to be ready for payments


• Ensure resolving challenges impacting timely processing of invoices and timely escalation of challenges with relevant teams if required


• Ensure providing relevant stakeholders with a timely update and proper clarification for queries


• Ensure following the recording procedures of invoices considering invoice types, distribution, description, supporting and matching requirements to ensure invoices are valid and properly recorded

Reconciliation & Consolidation

• Supervise periodical review of supplier’s accounts, request statements of accounts on timely basis, prepare reconciliation and taking required actions to resolve any variances


• Supervise processing and circulation of supplier balance confirmation letters and obtain confirmation to ensure the accuracy of supplier balances recorded


• Ensure Provide updates and timely basis for invoices and credit notes including aging report.


• Manage consolidating and reconciling vendor/supplier transactions to general ledger and ensure correct reconciliation between general ledger and sub ledger


• Ensure all actions, decisions, and approvals are executed as per the approved Delegation of Authority (DOA), upholding defined authority levels, accountability, and governance standards across all business activities


• Ensure segregation of duties by distributing critical tasks across the team to mitigate risks of fraud, errors, and ensure robust internal controls

Shared Activity

• Ensure effective cascading of the functional strategy into unit business plans to ensure vertical alignment and horizontal integration with other interfacing sectional strategies. 


• Manage the effective achievement of assigned objectives through the leadership of the unit by setting individual objectives, managing performance, developing and motivating staff to maximize performance. 


• Act as a role model and drive adherence to organizational values and ethics by employees of the assigned unit to foster a value driven culture within the organization. 


• Manage and ensure effective implementation of functional policies, procedures and controls covering all areas of assigned unit activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service. 


• Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. 


• Ensure that all unit reports are prepared timely and accurately and meet DCT requirements, policies and quality standards.


• Comply with all relevant EHS guidelines, policies and procedures, by reporting incidents and hazards on a timely manner, and reduce consumption of natural resources to support in protecting the environment and ensure a healthy and safe work environment.

Communication and Business Relationships:

Internal

• Finance Department


• End Users


• Procurement Department

External

• Regulators


• External Auditors & Consultants


• Financial Institutions & Banks


• Suppliers & Vendors

Qualifications :

• Bachelor’s (Masters preferred) in Finance, Accounting, or any relevant degree.


• Professional Accreditations: CA, ACCA or CPA is preferred

Experience:

• 5-7 years of experience in Accounting, Finance or any relevant experience


• At least 3 years of experience in a managerial position

.Skills:

• Full professional English proficiency both in speaking and writing.


• Skilled in MS Office (PowerPoint, Word and Excel).


• Proficient in financial modeling with strong quantitative skills.


• Strong analytical skills with the ability to interpret complex financial data


• High level of competency in relevant software applications.


• Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software


• Strong problem-solving and critical-thinking skills.


• Strong communication and interpersonal skills to collaborate effectively with external and internal stakeholders and cross-functional team members.


• Self-motivated with a proven ability to complete work in a timely manner.


• Concise and engaging delivery during the presentation.


• In-depth knowledge of financial regulations and compliance in UAE.