Accounts Admin Assistant

ARENGY is a Digital and Cybersecurity Consulting Company operating in the Middle East from Dubai. Our customers are the most successful industry leaders executing projects around the globe.

We are seeking a proactive, meticulous, and approachable Administration & Accounts Officer to support day-to-day employee administration, visa processing, travel coordination, basic accounting and commercial administration. The role requires an organized professional who can manage multiple deadlines, maintain accurate records and coordinate effectively across internal teams and external providers.

Job Description

Administration & Employee Support

• Coordinate employee onboarding and offboarding, including document collection, file setup, record updates and relevant administrative formalities.
• Handle UAE employment visa applications, renewals and cancellations; coordinate with relevant authorities or service providers.
• Arrange related Emirates ID and medical fitness procedures and monitor employee document expiry dates.
• Administer medical insurance applications, renewals, additions, deletions and other policy updates.
• Maintain complete, confidential employee records, organized digital folders, consistent file naming conventions and accurate trackers.
• Book flights, hotels and associated business travel arrangements.
• Collect, check and follow up on employee and consultant timesheets for completeness and accuracy.
  
  

• Prepare and issue invoices based on approved commercial and operational information.
• Perform basic bank and account reconciliations, identify discrepancies and coordinate their resolution.
• Maintain records of invoices, receipts, payments and expenses with appropriate supporting documentation.
• Assist with routine accounting administration and coordination with the relevant finance stakeholders.
• Use accounting software to record and track transactions; experience with Zoho Books is an advantage.
  
  

• Create and update projects, assignments and delivery records in BoondManager or a similar ERP system.
• Coordinate with sales, recruitment and operations teams to obtain accurate client, consultant and project information.
• Check consistency among ERP records, consultant timesheets, invoices and underlying documentation.
• Support routine sales/commercial administration and timely follow-up on missing information.
  
  

• 2–5 years of relevant experience in administration, accounts support, HR administration or operations, including at least 2 years of UAE experience.
• Must currently reside in the UAE.
• Hands-on experience with UAE Free Zone / Mainland visa processing and employee onboarding/offboarding.
• Practical familiarity with medical insurance administration, business travel arrangements, timesheet checking and employee record maintenance.
• Basic accounting capabilities, including invoice preparation and bank/account reconciliation; Zoho Books experience is ideal.
• Proficiency with Microsoft Excel and standard office productivity tools; clear written and spoken English.
  
  

• Rigorous and detail-oriented, especially with records, financial entries and deadlines.
• Proactive, dependable and comfortable taking ownership of follow-ups.
• Pleasant, professional and approachable, with strong interpersonal and communication skills.
• Organized, adaptable and able to manage concurrent tasks while handling confidential information discreetly.