Project Assistant

About Us

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the countrys strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

Job Description

As Project Assistant you support the Head of Operations and on a project basis the Ops team. This is a critical support role that combines administrative excellence with hands-on involvement across a range of initiatives spanning communications, analytics, marketing, and project execution. This is a key role in enabling the smooth operation of the department’s initiatives, managing complex schedules, and ensuring the Head of Department is equipped to lead effectively.

Executive Support & Calendar Management

• Manage and coordinate complex calendars, scheduling meetings, internal/external engagements, and travel arrangements
• Act as the gatekeeper and point of contact for the Head of Department, ensuring efficient time and priority management
  
  

Project Support

• Assist in the planning, execution, and tracking of Operations projects
• Monitor deadlines, deliverables, and follow-up actions
  
  

Data & Reporting

• Support the creation and analysis of reports related to employee performance, customer satisfaction, process efficiency and Ops initiatives
• Maintain dashboards and provide insights through clear, data-driven presentations
  
  

Marketing & Communications

• Assist with drafting and designing internal and external communications (emails, newsletters, announcements)
  
  

Graphic Design

• Create visually engaging slide decks, infographics, and materials for workshops, presentations, and Ops events using tools like Canva, Adobe Suite, or similar
  
  

Administrative Support

• Manage documents, records, and confidential materials
• Support coordination of team events, workshops, and key Ops initiatives
  
  

Requirements

• Strong proficiency in Microsoft Office and Google Workspace
• Familiarity with data analysis and reporting tools (Excel, Google Sheets, or BI tools)
• Graphic design experience (e.g., Canva, Adobe Illustrator/Photoshop)
• Excellent written and verbal communication skills
• Basic project management skills and tools (e.g., Trello, Asana, or similar)
  
  

Benefits

• International team (over 60 nationalities)
• 24 Working days as annual leav e
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
• Opportunities to learn, develop and grow with the organization
• Being part of a motivated team and Moving-Forward-Company-Culture
  
  

check(event) ; career-website-detail-template-2 => apply(record.id,meta)" mousedown="lyte-button => check(event)" final-style="background-color:#CDA72C;border-color:#CDA72C;color:white;" final-class="lyte-button lyteBackgroundColorBtn lyteSuccess" lyte-rendered="">

---