Planning Coordinator

Are you ready to take your planning and coordination expertise to the next level?

Due to growth and expansion GES Ltd are seeking a dynamic and dedicated Planning Coordinator to join our team in Amsterdam.

If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you!

Role Function

As the Planning Coordinator you will assist our Operations delivery team, providing support for the department and maintain regular contact with suppliers.

The role is hybrid based in Amsterdam, but will also include travel to major cities throughout Europe.

GES will value your innovation and commitment to excellence and business improvement. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.

Who we are:

GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions.

Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.

Main Duties of the Planning Coordinator:

• Check Exhibitor stand diagrams that accompany their orders and where necessary feedback information to the service centre so they can communicate back to the exhibitor.
• Assist with creating show overviews.
• Create project planning schedules covering the periods pre-show, build-up and pull-out.
• Maintain regular communications with suppliers with regards to show order updates. This should be a daily task in the weeks before build up.
• Update show overviews with shell scheme information on a weekly/daily basis.
• Request supplier quotes for services or products requested by the exhibitors.
• Answer questions from the Service Centre regarding stand building, mains, electrics, rigging, furniture, etc. and any other support required from Operations.
• Create a hard copy show folder per service including all the work orders, exhibitor diagrams and schedules of requirements.
• Create mains electricity location plans to send to the venue technical departments.
• Prepare, create and print stand reports.
• Attend site meetings as appropriate which could be at venues throughout Europe

About You:

You will have native or professional proficiency in English, excellent communication skills and keen eye for detail. You will be proficient in the use of Microsoft Office, including Outlook, Word, Excel and PowerPoint. Any other language skills would be an advantage.

You will also have experience in a similar role, ideally in the events industry, and have the ability to work in a fast-paced environment.

Our Values

We deliver our vision by embedding our values throughout our business:

Trust: Trust each other to always be honest and do what is right.

Responsibility: Be responsible for our actions and deliver on our commitments.

Understanding: People come first. Be understanding and compassionate.

Excellence: Provide excellent service and execution

Salary

This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.

Hours of work

Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.

Annual leave

Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).

Development and Benefits

At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to growing the business.

Equal Opportunities

In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents.

Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.