Media Sales Coordinator

Job Scope

The Sales Coordinator will act as the pivotal liaison between the sales, operations, and back-office teams to ensure seamless communication and operational efficiency. This role requires strong organizational skills, an understanding of sales and CRM systems (such as Oracle), and a proactive approach to after-sales services. The ideal candidate will be responsible for ensuring the accuracy of sales orders, timely reporting, and excellent internal and client communication.

Key Responsibilities

• Efficient Sales and Operations Coordination
• Facilitate seamless communication between sales, operations, and back-office teams to ensure smooth operations.
• Coordinate the flow of materials and information between departments, minimizing delays and optimizing production schedules.
• Accurate Sales Order and CRM Management
• Input and manage sales orders in Oracle with precision, ensuring data accuracy and real-time updates.
• Maintain expertise in using Oracle for CRM management, tracking, and monitoring of sales activities.
• Effective After-Sales Service and Client Communication
• Manage and resolve after-sales requests efficiently, ensuring timely follow-up with clients and internal teams.
• Proactively address customer concerns to enhance client satisfaction and foster long-term relationships.
• Comprehensive Product and Asset Knowledge
• Stay informed about the full range of company products and related assets.
• Use product knowledge to assist the sales team, respond to client inquiries, and support internal reporting.
• Timely and Accurate Reporting
• Prepare, organize, and deliver detailed sales reports to Heads of Departments (HODs) to support strategic decision-making.
• Ensure that data is accurate, relevant, and presented in a timely manner.
• Proficient Use of Sales Support Systems
• Demonstrate advanced skills in Oracle (CRM) and Adtrack systems to effectively support sales activities and data management.
• Regularly review and update system entries to ensure alignment with sales and production goals.
• Sales Forecasting and Pipeline Management
• Collaborate with the sales team to provide accurate sales forecasts based on pipeline data and market analysis.
• Assist in monitoring and analyzing sales trends to recommend strategies for improvement.
• Pre-Sales Support and Client Engagement
• Support the sales team in preparing proposals, presentations, and pre-sales documentation to engage potential clients.
• Work closely with clients to understand their requirements and align internal teams for smooth project execution.
• Continuous Process Improvement
• Identify inefficiencies in sales and operations coordination processes and suggest actionable improvements.
• Assist in the development of new procedures to enhance workflow, reduce errors, and increase overall team productivity.
  

Required Technical Skills

• Experience in using Oracle CRM is mandatory
• Minimum of 3 years of experience in sales coordination or support.
• Bachelor’s degree in Business Administration, Sales, or a related field.
• Excellent communication and interpersonal skills for building strong relationships with internal teams and clients.
• Customer-centric approach to providing exceptional after-sales service, fostering long-term client relationships.
• Strong organizational skills for managing sales materials, documentation, order processing, and updating client/vendor databases.
• Proficiency in using software like Excel, Word, PowerPoint, and CRM systems (particularly Oracle and Adtrack) for data analysis, reporting, and sales management.
• Ability to manage multiple tasks, prioritize work efficiently, and adapt to a fast-paced, evolving industry.
• Knowledge of the media/advertising industry, including rate cards, media kits, and industry-specific jargon.
• Strong analytical and problem-solving skills with attention to accuracy and detail.
  
  

Essential Soft Skills

• Regular communication with the Sales Team to foster greater working relationships
• Implementing instructions from the reporting line manager and reminding the Sales Team of the same if needed.
• Interaction with the Operations Team to manage advertising materials, and specifications, and ensure the smooth execution of ad campaigns.
• Communication with the finance department may be needed for handling estimates, invoices, and financial documentation related to sales.
• Following up on executing all advertising campaigns, including material specifications & availability.
• Maintaining correct order details in the CRM system.
  
  

Your Mission

• Time management: Ability to create and manage projects planning and tasks in order to meet deadlines.
• Communication: Clear and effective communication with team members, management, and clients for propper reporting
• Attention to detail: Ensuring accuracy in reports and information provided to stakeholders.
• Problem-solving: Identifying issues and finding solutions.
• Collaboration: Working closely with cross-functional teams.
• Adaptability: Being flexible to changes in requirements, priorities, deadlines.
• Analytical skills: Ability to analyze situations and derive meaningful insights to improve solutions and decision-making processes.
  
  

About Us

Were not just a workplace; were a hub of excitement, fun, and challenges, tailor-made for visionary thinkers and top-notch achievers. This is the perfect moment to become a part of our team, as were on the cusp of rapid growth, especially in the ever-evolving tech media landscape.

With our headquarters situated in Dubai, Abu Dhabi, and an office in Beirut, were expanding rapidly and looking for individuals who thrive in a fast-paced environment. Were on the lookout for those who can propel us forward by embracing technology and contributing to our efficiency. Were not interested in those stuck in old-fashioned ways; we want innovators who bring a growth mindset, are eager to learn, and are ready to apply their knowledge to propel us forward.

Join us if youre passionate about making a difference, enhancing efficiency, and embracing technology. Were on the lookout for individuals who can seamlessly absorb new information and transform challenges into efficient solutions. Its not just a job; its an invitation to be part of a cutting-edge team shaping the future of tech media.

W Group l Hypermedia l DXTA l AiOO Tech

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