Client Services Assistant

Job Title: Client Services Assistant

Location: Dubai

Hours: Full-time office based, 08:30am to 17:30pm or 09:30am to 18:30pm, Monday to Friday

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results. 

The Role 

What youll be doing

• Deliver a professional and welcoming experience for clients, visitors and colleagues, acting as a key point of contact within the office.
• Manage meeting room operations, including room bookings, set-up and reset, catering coordination, equipment support and daily room inspections.
• Support the delivery of client meetings, internal events and presentations, ensuring rooms, technology and hospitality services are prepared to a high standard.
• Coordinate visitor management processes, including access passes, desk bookings, new joiner support and client arrival arrangements.
• Operate the office switchboard, ensuring calls are answered promptly, directed appropriately and messages are recorded accurately.
• Manage incoming and outgoing post, courier services, deliveries, archiving requirements and related records.
• Provide document and administrative support, including printing, scanning, copying, binding and business card management.
• Maintain stationery, catering and pantry supplies, ensuring stock levels are monitored and replenished as required.
• Conduct regular office inspections, monitoring housekeeping, presentation standards, maintenance issues and health and safety risks.
• Liaise with contractors, suppliers and building management to help ensure the workplace remains safe, efficient and well maintained.
• Support wider facilities and workplace operations, including access control, invoice administration and office moves or reconfigurations where required. 

What were looking for

• Relevant experience in customer services, preferably within professional services, corporate environment or hospitality.
• Confidence managing multiple operational priorities across a busy environment.
• Strong customer service skills with the ability to build relationships with clients, visitors and colleagues at all levels.
• Strong organisation skills and attention to detail.
• Comfortable using workplace technology and booking systems.
• A flexible and hands-on approach, including supporting room set-ups and ad hoc operational requirements.
• A proactive mindset and willingness to take ownership for ensuring the office and client areas operate smoothly. 

 What happens next? 

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email. 

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate. 

 If you enjoy being at the centre of a busy office environment and take pride in creating a seamless workplace experience for clients, visitors and colleagues, we would like to hear from you.