Brand Coordinator

Key Responsibilities

• Financial & Administrative Coordination
• Raise payment requests and Purchase Orders (POs) in coordination with Finance.
• Follow up on approvals to ensure timely processing.
• Track invoices and monitor payment status with suppliers, agencies, and partners.
• Maintain accurate documentation and financial tracking records.
• Campaign & Marketing Support
• Coordinate product deliveries for photoshoots, influencer collaborations, events, and marketing campaigns.
• Prepare and share campaign briefs with agencies and internal teams.
• Ensure alignment of timelines between brand, marketing, and external partners.
• Sample & Dispatch Management
• Track dispatches, receipts, and return of samples.
• Maintain an updated tracker of product movement for shoots, events, and PR activities.
• Ensure product accountability and minimize sample loss.
• Reporting & Communication
• Support preparation of weekly brand updates and performance reports.
• Maintain trackers related to budgets, campaigns, and supplier coordination.
• Facilitate seamless communication between Brand, Marketing, Finance, and external stakeholders.
  
  

• Strong organisational and coordination skills
• Attention to detail and process accuracy
• Ability to manage multiple deadlines
• Clear communication and stakeholder management
• Basic financial and invoice tracking understanding
  
  

• 2–4 years of experience in retail brand coordination, marketing support, or back-office operations
• Experience working with finance processes, PO systems, and supplier coordination
• Proficiency in MS Excel and reporting tools
• Experience in fashion, retail, or lifestyle brands preferred