Technical Administrative Assistant

About the Role:

We are seeking an organized and detail-oriented Technical Administrative Assistant to support the daily operations of the Technical Services and Maintenance Department. The role involves coordinating maintenance activities, preparing technical documentation, supporting procurement processes, and handling administrative and operational requirements across multiple sites.

Key Responsibilities:

• Provide administrative and technical coordination support to the department and its operations across multiple sites.
• Prepare, maintain, and update technical reports, project documentation, departmental records, and databases.
• Coordinate maintenance requests, work permits, contractor activities, and follow up on preventive and corrective maintenance tasks.
• Assist in preparing Bills of Quantities (BOQs), cost estimates, supplier quotations, and quotation analyses.
• Support procurement activities, including supplier coordination, purchase requests, purchase orders, and delivery follow-up.
• Coordinate with international site teams to collect technical information, monitor project progress, and consolidate periodic reports.
• Assist in preparing and updating technical drawings using AutoCAD.
• Monitor maintenance materials, spare parts, and inventory requirements.
• Support departmental administrative activities, including staff documentation, travel arrangements, timesheets, and expense reporting.
• Coordinate with HR, Finance, Procurement, and other departments to ensure timely completion of operational requirements.
• Maintain accurate filing systems and ensure proper documentation and record management.
• Assist in tracking departmental expenses, petty cash, and administrative requests.

Qualifications:

• Technical diploma, trade certificate, or equivalent qualification in a relevant field.
• Minimum 4 years of experience in technical administration, maintenance coordination, or operational support.
• Experience supporting maintenance, facilities management, or technical service operations.
• Knowledge of procurement processes, supplier quotations, cost comparisons, and purchase order follow-up.
• Ability to prepare and maintain technical documentation, reports, and administrative records.
• Good understanding of maintenance work orders, contractor coordination, and inventory management.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Working knowledge of AutoCAD.
• Strong organizational, multitasking, communication, and coordination skills.
• Ability to work independently, manage priorities, and collaborate with multidisciplinary teams.
• Good command of English.