Superintendent Vetting

About the Company:

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first

About the Job:

The Superintendent, Vetting provides leadership, guidance, and management to fleet vessels on all aspects of third-party inspection, health, safety, and environment. The role involves ensuring the implementation of best management practices to maintain high standards of safety, efficiency, and compliance with company regulations.

Job Specific Accountabilities Part 1:

• Monitoring day-to-day marine operations to ensure 100% vessel availability and utilization, and overseeing daily vessel movements.
• Providing support to vessels to ensure the safety of cargo, navigation, and other marine operational matters.
• Performing pre-vetting, TMSA, and Rightship inspections to identify areas for improvement and ensure safe, effective, and efficient vessel operations.
• Ensuring vessel documentation, certifications, crew knowledge, and appearances comply with Oil Majors, OCIMF, Rightship, ISM, ISPS, MLC code, ISO 9001, ISO 14001 standards, Flag state, Port state, and industry requirements.
• Arranging, overseeing, and following up on SIRE and Rightship inspections, as well as ISM, ISPS, MLC, ISO 14001, 50001, 55001, and 45001 audits for the entire fleet.
• Uploading required certificates, documents, and reports into the OCIMF database and ensuring timely closure of deficiencies and defects.
• Preparing and arranging TMSA audits and updating the database accordingly.
• Verifying all third-party inspections, conducting root cause analysis, and sharing preventive actions with all departments and fleet vessels to avoid repetitive observations.
• Assisting the commercial team in vetting and ship clearance prior to ship fixtures.
• Facilitating effective communication and collaboration between the office, third parties, port agents, and ship staff for matters related to internal and external third-party inspections.
• Developing and implementing policies and procedures to improve fleet performance.
• Ensuring the company's objectives, KPIs, and HSE performance objectives are met and aiming to exceed the scores.
• Taking over new vessels and preparing required certificates, documents, and manuals related to ISM, ISPS, MLC, and other miscellaneous documents.
• Being part of the onshore security officer team.
• Reviewing vessel voyages and using digital monitoring systems to ensure recommended routes are followed, especially during transit at HRA.
• Preparing and recommending fleet marine budgets and monitoring financial performance to ensure alignment while minimizing unnecessary expenditures.
• Performing accident/incident investigations, root cause analysis, and presenting findings as part of the investigating team.
  
  

• Providing and updating managers with the latest pre-vetting, SIRE, Rightship inspection, and any HSE/ISPS/MLC issues.
• Monitoring and issuing TRA approvals and processing related movements.
• Arranging security armed guards and advising the contracted security company on ship movements over HRA.
• Monitoring all issues related to ship security hardening and security-related deliveries, including security team arrangements with the procurement team.
• Assisting in preparing fleet budgets for HSE activities.
• Assistin in preparing/reviewing all marine-related contracts associated with HSEQ activities.
• Preparing new manuals and publications for new delivery vessels and arranging related approvals from flag and class.
• Preparing, issuing, and controlling new checklists as per the latest regulations in coordination with Corporate HSE.
• Assisting the CSO in duties and providing daily updates to ships regarding security incidents and behavior.
• Arranging and issuing safety and security messages to all fleet vessels.
• Participating in daily virtual management meetings.
• Uploading ship inspections and information into databases for company evaluation and benchmarking.
• Updating monitoring software daily, weekly, and monthly.
• Preparing for the implementation of digital marine solutions and supervising related changes.
• Providing 24/7 guidance and mentoring to masters and ship staff on regulatory and voluntary compliance, including HSEQ issues.
• Participating in interviewing candidates for employment and promotions upon request.
• Monitoring and coordinating ship movements during dry dock.
• Assisting in inducting and decommissioning vessels from the fleet.
• Conducting periodical management reviews of the company's integrated management system.
• Assisting in establishing annual integrated internal audit and SIRE inspection plans.
• Delivering and controlling BBS implementation over the fleet and introducing training for all seafarers.
• Participating in virtual meetings with ships to pass ideas.
• Assisting in reviewing all HSEQ-related reports from vessels.
• Conducting HSEQ and navigation assessment training on board during short voyages and arranging for external trainers if required.
• Coordinating HSE-related monthly topics.
• Assisting in miscellaneous projects and initiatives as required.
• Conducting contractor, agent, and shipyard audits as required.
• Conducting technical evaluations for HSE projects.
• Reviewing HSE-related bidding documents when requested by the new building team.
• Coordinating company stationary fleet delivery and arranging new supplies from contracted third parties.
• Implementing and coordinating third-party inspection invoice payment processes against the budget.
• Monitoring expenditure against the approved department budget and suggesting improvements and savings4950.
• Assisting in developing and implementing department policies, processes, systems, standards, procedures, and internal controls.
• Contributing to the development of the division's KPIs.
• Mentoring ship staff in line with SIRE 2.0/TMSA and company requirements.
• Reviewing, developing, and recommending the appropriate organization structure for the department.
• Supporting the establishment of a corporate integrated risk management system within the department.
• Promoting an organizational culture that encourages innovation and enhances employee motivation.
  
  

• Bachelor Degree in Marine and or Engineering of Nautical Science (Master, COC Class-1 (FG) or Chief Engineer, COC class-1 (FG)) on oil or product or chemical tankers
• Experience of minimum of 3 years as a Marine/HSEQ/Vetting Superintendent from operation oil/product/chemical tankers. Minimum Experience & Knowledge & Skills
• Minimum 5 seagoing years in a senior rank with 2 years of which as a Master or Chief Engineer position.
  
  

• Master (FG) certificate of competency Class-1
• Chief Engineer - COC class-1 Marine Engineer (FG)