Specialist - Travel Services

Job Description

In your role as Specialist - Travel Services, you will oversee all aspects of travel arrangements and logistics for Space42, managing travel bookings, accommodation, and transportation, as well as coordinating events, meetings, and conferences. You will play a vital role in ensuring smooth and efficient travel arrangements and logistics management for our employees, clients, and partners at all times.

Responsibilities

• Coordinate and manage travel arrangements for employees, clients, and partners, including flights, accommodation, ground transportation, visas, and travel insurance, ensuring efficiency and cost-effectiveness while adhering to corporate policies.
• Collaborate with travel agencies and vendors to negotiate rates and secure the best possible deals, while ensuring compliance with travel policies, guidelines, and budgetary considerations.
• Coordinate with internal teams to gather departmental travel and logistics requirements, providing timely support and assistance, handling travel-related queries and resolving any issues or concerns that may arise during travel.
• Assist in planning and organizing logistics for events, meetings, and conferences, including venue selection, entertainment, catering, audio-visual requirements, and other logistical details.
• Ensure compliance with all regulatory and safety requirements related to travel and logistics activities, mitigating any potential risks to the organization.
• Maintain all travel records meticulously, providing timely, accurate reports on travel-related contingencies and expenses.
• Stay up-to-date with industry trends and developments related to travel, logistics, and event management, continuously finding opportunities for process improvement and efficiency.
  
  

Qualifications

• Bachelor’s degree in business administration, Travel and Tourism, Hospitality Management, or a related discipline.
• 8–10 years of relevant experience
• Strong planning, organization, and multitasking capability.
• Excellent vendor and stakeholder-management skills.
• Strong negotiation and commercial awareness.
• High attention to detail, particularly around names, travel documents, schedules, payments, and confidential information.
• Willingness to provide occasional support outside regular working hours during travel disruptions or major events.
  
  

Our benefits and perks

• Competitive compensation packages and comprehensive medical insurance to support you and your family.
• Wellbeing-focused initiatives and resources, designed to enhance your personal and professional life.
• Access to exclusive discount programs, offering savings across various lifestyle and leisure experiences across the UAE.
  
  

What makes a great fit

If you are performance-driven and possess an inquisitive mind with the agility to navigate ambiguity, you will thrive here. At the heart of the Space42 community is a bias for action and a passion for developing innovative, efficient space services through AI-driven smart solutions that drive technological advancements and create a better tomorrow.

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