Senior Officer - Project Coordination

Job Description

The purpose of this role is to ensure efficient and controlled functioning of all documentation and filling requirements for the EC&FZ Programme Delivery Team.

Responsibilities

Core responsibilities:

• Responsible for all EC&FZ Programme documentation, collating and distributing correspondence in coordination with Document Controller.
• Arrange travel activity, calendar management, and interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to ensure proper delivery of project.
• Prepare EC&FZ project minutes of meetings, as directed by line manager or Programme Delivery management staff.
• Handle project document trackers and ensure timely submission of documents (letters, change notices, deliverables, contracts), request actions from responsible staff to avoid delays if necessary.
• Process material entry and exit permits and gate passes for approval.
  
  

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• Bachelor's degree in Business Administration or a related field. Master's degree is a plus
• Certification for MS Office (Excel, PowerPoint, Teams, Word, Outlook, Visio, etc.) is highly required
  
  

• Detail-oriented and organized, with the ability to maintain accurate records and documentation.
• Experience with presenting information to groups and managing projects.
• Excellent computer skills including MS Office