Senior Officer - Financial Operations - GL

JOB PURPOSE/SUMMARY

The Senior Officer – General Ledger is responsible for supporting the accurate and timely recording of financial transactions and maintaining general ledger (GL) accounts in accordance with International Financial Reporting Standards (IFRS), internal policies, and financial control requirements.

The role focuses on operational execution of journal entries, reconciliations, and month-end closing activities, ensuring completeness and accuracy of financial data. The Senior Officer works closely with other Finance team members to support financial reporting, audit requirements, and ERP data integrity while maintaining proper documentation and compliance with internal controls.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

1. General Ledger Transactions and Processing (40%)

• Prepare and post routine journal entries accurately and within agreed timelines, ensuring appropriate supporting documentation.
• Record financial transactions within two (2) working days of receipt and escalate discrepancies when identified.
• Assist in maintaining GL accounts through reconciliations and validation of balances.
• Support the preparation of accruals, provisions, and reclassification entries under supervision.

2. Month-End and Period Closing Support (30%)

• Support month-end closing activities by preparing schedules, reconciliations, and documentation.
• Perform assigned GL reconciliations within five (5) working days after month-end.
• Assist in preparing trial balance support files and related reports.
• Coordinate with Finance colleagues to ensure timely completion of closing tasks.

3. Financial Reporting and Documentation Support (15%)

• Assist in preparing financial schedules and supporting documentation for reporting purposes.
• Maintain accurate records and documentation required for audits and internal reviews.
• Support responses to internal and external audit queries under guidance from supervisors.

4. ERP System Data Accuracy (10%)

• Ensure accuracy of data entry and postings in the ERP system.
• Identify transactional errors or inconsistencies and report them to the supervisor.
• Support system validation activities and participate in user testing when required.

5. Compliance and Process Adherence (5%)

• Follow established financial procedures, policies, and internal controls.
• Maintain proper documentation to support audit trails.
• Suggest minor improvements to processes when opportunities are identified.

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

Minimum Qualifications:

(Education/Certification/Licensure/Professional Membership)

• Bachelor’s degree in Accountancy, Finance, Commerce, or a related field.
• Basic knowledge of accounting principles and financial reporting standards.
• Progress toward professional certification (e.g., CPA, ACCA, CA) is an advantage.

Minimum Experience:

• 3–5 years of experience in accounting, general ledger, or finance operations.
• Experience in journal entries, reconciliations, and month-end activities.
• Exposure to ERP systems (e.g., Oracle, SAP) is preferred.

Job Specific Competencies:

1. General Ledger Operations: Executes accounting transactions accurately following established procedures and controls.

2. Financial Data Accuracy: Maintains attention to detail when recording and reconciling financial information.

3. ERP System Usage: Uses ERP tools effectively for posting transactions and retrieving financial data.

4. Compliance Awareness: Follows financial policies, procedures, and internal control requirements consistently.

5. Analytical and Problem-Solving Skills: Identifies discrepancies and escalates issues appropriately for resolution.

6. Planning and Organization: Manages assigned tasks and deadlines effectively, particularly during closing cycles.

7. Collaboration and Communication: Coordinates with team members and stakeholders to obtain information and complete financial processes.