Senior Coordinator DG Office

Job description:

JOB PURPOSE

The Senior Coordinator, DG Office provides high-level administrative, analytical, and coordination support to the Director General and ensures the smooth functioning of the DG Office. The role manages communications, prepares briefing materials, coordinates cross-department activities, supports strategic initiatives, and ensures timely follow-up on key actions. The Senior Coordinator acts as a central liaison point, ensuring accuracy, professionalism, and confidentiality in all interactions.

 

ROLES AND RESPONSIBLITIES

Key Accountabilities

 

• Manage the DG’s schedule, meetings, and engagements; ensure timely preparation of agendas, documents, and briefing notes.
• Coordinate communication and information flow between the DG and AMF departments.
• Track and follow up on action items assigned by the DG to ensure timely completion.
• Prepare reports, summaries, memos, presentations, and official correspondence for the DG.
• Ensure accuracy, completeness, and quality of documents before submission or circulation.
• Maintain organized records, files, and archives for the DG Office.
• Support implementation of strategic initiatives, special projects, and institutional priorities.
• Assist in preparing materials for Board, Committee, and high-level meetings.
• Conduct background research and compile information required for DG briefings.
• Organize internal and external meetings, conferences, and official visits involving the DG.
• Coordinate logistics, participants, agenda items, and post-meeting documentation.
• Prepare minutes of meetings and distribute follow-up action plans when required.
• Serve as a key point of contact for internal and external stakeholders interacting with the DG Office.
• Handle protocol arrangements for high-level delegations, member-state representatives, and partners.
• Ensure all communications reflect AMF’s standards and maintain confidentiality at all times.
• Ensure DG Office workflows follow AMF policies, procedures, and quality standards.
• Recommend improvements to office processes and administrative systems.
• Maintain up-to-date dashboards, tracking tools, and performance indicators related to DG Office activities.

 

JOB QUALIFICATIONS AND REQUIREMENTS

Knowledge and Experience:

 

• Minimum of 3-4 years of experience in executive coordination, office management, or high-level administrative support.
• Experience working with senior leadership or executive offices in government, financial institutions, or international organizations.
• Strong skills in communication, documentation quality, scheduling, and multi-stakeholder coordination.
• Ability to manage confidential information with discretion and professionalism.

 

Education:

 

• Bachelor’s degree in Business Administration, Public Administration, Management, or related field.
• Master’s degree is an advantage.

 

Certifications:

 

• Preferred: Executive Assistant, Project Management (PMI/PRINCE2), or Business Communications certifications.

 

Competencies Knowledge Management (Advanced) Document Preparation (Advanced) Office Administration (Advanced) Facilities Management (Advanced) Security and Safety (Advanced) Records Management (Advanced) Process Improvement (Advanced) Service Excellence (Advanced) Event Management (Advanced) Stakeholder Engagement (Developing) Results Orientation (Developing) Effective Communication (Developing) Professionalism (Developing)

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