Senior Buyer

External Job Description

MAJOR DUTIES AND RESPONSIBILITIES

• Review Purchase Request (PR) and Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness with regards to acquisition and technical applications.
• Lead pre-bid conferences, and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information for management approval and award.
• Maintain all files and data relating to POs, BPAs and contracts as appropriate.
• Accomplish procurement and contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating the signature of delivery notes and completion/acceptance certificates, resolving non-conformances (returns, shortages, overages and quality issues), preparing expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies etc. in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintaining the applicable tracking files.
• Coordinate administrative requirements as necessary for conducting day-to-day business including the development and submission of reports.
• Support procurement audits and be available to assist in all inspections and reviews.
• Interface with functional organisations/vendors to obtain information regarding products, specifications, quality and price etc.
• Interpret, apply and ensure compliance with import/export regulations.
• Develop new vendors, obtain pricing information, and conduct market surveys for proposal development and management initiatives.
• Prepare required documents and coordinate with the Security section to obtain gate pass approval for vendors.
• Travel to other locations to perform duties when required.
• Maintain the confidentiality and security of all company documents.
• Support other employees of the Contracts and Procurement Department in fulfilling their roles.