Senior Administration Coordinator - Yasmina British Academy

Job Description

Yasmina British Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognized and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Yasmina British Academy is an exceptional place to work. With the transition to its multi-billion-dirham new campus now complete, Yasmina British Academy is leveraging its state-of-the-art facilities to redefine digital learning. This new multi-building campus is designed to foster a future-focused educational experience, providing students and teachers with cutting-edge technology, sustainable learning environments, and unparalleled opportunities for innovation and digital excellence.

This incredible facility is more than just a school, acting as a social, sporting and performance hub for both the local and international communities of the city. The new campus enables us to add even more value to our currently outstanding educational provision, whilst utilising the reputation of Aldar Academies’ brand to positively impact the lives of our learning community in the UAE.

It has an exciting, diverse, and progressive learning community that annually produces some of the very best I/GCSE and A Level results in the UAE. Yasmina’s learning culture is underpinned by the core values of excellence, respect, passion, collaboration, and creativity, allowing all students to thrive. Furthermore, the Academy is extremely proud of its recent ADEK inspection, which rated Yasmina British Academy as ‘Outstanding’ in all six performance standards, placing it among the top schools in the UAE and Middle East.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

Main Duties:

• Line management of Receptionists and Admin Assistants
• Daily monitoring the ADEK portal with Front of House to ensure documents translated and circulating as necessary
• Attend all administration team meetings
• Assist with the recruitment process to corporate standards for all external and internal appointments
• Manage the School calendar for all appointments and events across the Academy
• Typing and branding of official documents and letters to parents
• Receiving, directing and responding to emails on behalf of the Heads of School as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Link to Aldar HQ for all related issues/tasks
• Design new documents, where necessary, to improve the leadership team’s effectiveness
• Attend any training deemed necessary in relation to the role of Senior Administration Coordinator
• Ensure all relevant agendas for the Head of School Team meetings are set 5 days in advance
• Support general admin on all trips and educational visits
• Maintaining up to date records for all pupils on ISAMS.
• Lead on the production/distribution of reports to parents
• Assist with the preparation of PTCs
• Mail merge letters to provide a more personalised service for parents and attached to DMS system
• Responsible for all communications to parents including Homework, Educational visits and invitations to events
• Co-ordinate Parent liaisons and all parent helpers within the Academy
  
  
  

Specific Duties:

• Liaison for Admissions Team for the School
• Ensure all fire registers for the School are up to date and accurate
• Deputise in times of absence for the Senior PA to the Principal
• Ensure the Receptionist issue the Parent Passes
• To manage COVID 19 entry requirements for staff and students
• To create and distribute health declarations for staff and students each term & for new joiners.
• To manage and update Heads of School on cases
• To update and maintain records on tracker for cases, travel & sickness for staff and students.
• To ensure communication from ADEK on testing and vaccinations is provided for parents & staff.
• To oversee the administration team monitoring changes to cases and prevent access from school with Directors/Heads of School.
• Oversee the Health and Safety Committee in conjunction with Admin Support Gener
  
  
  

Requirements

QUALIFICATIONS

Minimum Qualifications : Secondary School Certificate

Minimum Experience:

• At least 2 years of experience in a customer facing role in the region.
• Previous experience in the Education sector is preferable.
  
  
  

Successful candidates will also possess:

Job Specific Knowledge & Skills:

• Fluent English communication skills, written and oral
• Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment
• Excellent office management skills
• Proficient in operating PC, Facsimile, Photocopier, Telex, and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• A positive and solution-focused attitude to working life
• A clean enhanced Disclosure and Barring Services check or police check
  
  
  

THE PROCESS

Closing date for applications: 12pm Friday 25th July 2025 but we reserve the right to make an early appointment for experienced and suitably qualified applicants.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

#HR@AYA

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